Senior Accounts Payable Accountant

Senior Accounts Payable Accountant

Rubrik is on the lookout for a dynamic result driven Senior Accounts Payable Accountant to oversee our Global Accounts Payable process. The ideal candidate will possess a strong passion for their work and a proven history of success in the field. We seek someone who is not only enthusiastic and team-oriented but also experienced in leading AP transformation projects, KPI reporting and mentoring team, focusing on performance management, goal setting, and providing constructive feedback, all while having hands-on experience in processing invoices across various regions. This role demands an individual who thrives in a fast-paced environment, capable of working independently as well as collaboratively within a larger team including AP, Procurement and GL team. The Senior AP Accountant / Accounts Payable Lead must be adaptable, motivated, and ready to adjust to shifting priorities and workloads. We are looking for a results-driven professional who will play a crucial role in enhancing our procure-to-pay function, requiring strong business acumen to effectively translate that knowledge into practical systems, processes, or reporting solutions. High expectations surround this position, particularly regarding exceptional communication, collaboration, and influencing skills, as it involves working with cross-functional teams to identify risks and opportunities while maximizing the value of the accounts payable function within the Finance organization.

Reporting to the Manager of Accounts Payable, this position will operate in rotational shifts (rotating monthly) from 6 PM IST to 3 AM IST and 3 PM IST to 12 AM IST in a hybrid model, based in Bangalore, India, with a requirement of three days per week in the office.

What you'll be doing:

• Leading, mentoring, and developing the AP team, including performance management, goal setting, and providing regular feedback.
• Managing the daily operations of the accounts payable function encompasses tasks such as processing invoices, handling payments, and overseeing vendor Management (Vendor onboarding) and ensuring the team is appropriately staffed and trained to handle the workload.
• Managing team performance against key performance indicators (KPIs) and service level agreements (SLAs) and prepare a KPI metric on monthly basis
• Ensuring timely and accurate processing of invoices, credit notes, and payments.
• Monitor the accounts payable email inbox to ensure all internal & external inquiries are addressed on time and chime in when team member needs assistance in addressing the queries
• Ability to effectively prioritize and address the escalated issues and place a plan to avoid future occurrences
• Reconcile accounts payable transactions and vendor statements and ensuring that no accounts payable items remain outstanding for more than 60 days
• Provide support for internal audit walkthroughs and the documentation required for SOX compliance. Engage in audit processes and aid in the compilation of essential documents for both internal and external audits.
• Engage with stakeholders by coordinating with controllers, suppliers, and internal teams to address challenges and maintain seamless operations. Work in conjunction with the procurement department and other relevant units to tackle any accounts payable-related concerns
• Partner with FP&A, Procurement, Accounting, IT and other cross-functional teams to develop, support, and improve the systems, policies, and procedures necessary to drive efficiency and provide meaningful financial data.
• Assist with month-end closing activities, balance sheet reconciliations and fluctuation analysis in partnership with accounting team
• Conducting random audits and reviews of accounts payable transactions including T&E expense reports and processes.

Experience you'll need:

• Bachelor’s degree in accounting or other related field required
• Minimum of 10+ years of experience within accounts payable and other relevant finance functions and possess strong leadership skills
• Extensive experience with Coupa is required
• Independent and self-motivated. Ability to work with little or no direct supervision
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Strong understanding of and experience with SOX controls on P2P side
• Experience navigating IT system complexity and compliance including change management
• Advanced Excel skills (pivot tables, VLOOKUPs, macros, Formulas etc.)
• Well versed in Vendor onboarding process and extensive knowledge on Form W8 and W9
• Understanding Recoverable Tax and Non-Recoverable Tax is essential
• Understanding the Tax implications on each transaction for various countries including GST/VAT&WHT
• Proven experience in optimizing, scaling, and automation of processes at a fast paced, public company
• Excellent oral and written communication, interpersonal, analytical, problem-solving and decision-making skills
• Ability to work in a dynamic accounting department, successfully juggling multiple projects and deliverables
• Familiarity with NetSuite, Power BI, Blackline and Tableau is added advantage