Deputy Manager-HR & Admin

Deputy Manager-HR & Admin Location: Prabhadevi, Mumbai Industry: Building Materials Industry ( Plywood, Paint, Cements, Tiles, Steel Etc)/ Any Manufacturing industry I mmediate Joiners/ 1 Month notice period candidates Preferred, Job Summary: The Deputy Manager-HR & Admin will support the HR functions of the Company in managing day-to-day human resources operations, ensuring alignment with business goals and compliance with statutory requirements. This role involves supervising the HR team, implementing HR strategies and policies, and acting as a point of contact between management and employees. Key Responsibilities: Recruitment & Talent Acquisition (Primary Focus): · Lead the entire recruitment life cycle: manpower planning, job postings, sourcing, screening, shortlisting, interviews and offer rollout. · Collaborate with department heads to understand hiring needs and develop workforce plans accordingly. · Use a mix of channels (job portals, social media, referrals, agencies, campus drives) for sourcing top talent. · Build and manage a strong internal talent pipeline and maintain a candidate database. · Monitor recruitment metrics such as time-to-hire, cost-per-hire, and source effectiveness. · Drive employer branding initiatives to position the company as an employer of choice. · Maintain recruitment MIS and generate weekly/monthly reports for leadership review. · Ensure recruitment practices comply with Indian labour laws and internal policies. HR Operations: · Maintaining and updating employee master data in HRMS/HRIS · Creating and maintaining personnel files (physical or digital) and ensuring timely documentation is maintained with respect to address proofs, PAN, Aadhar card etc. · Assist in developing and implementing HR policies and procedures in line with company goals and labour laws. · Design and implement onboarding and induction processes to ensure smooth integration of new hires including joining formalities, ID creation and induction schedules · Overseeing attendance systems and resolving exceptions. · Processing leaves requests and ensuring leave policy compliance. · Conducting exit interviews and coordinating clearance processes. · Ensuring timely issuance of F&F, relieving letters, and experience certificates. · Assist in HR audits and help prepare for statutory inspections. · Managing payroll queries from employees. Performance Management & Capability Building: · Implement performance management systems (KPI/OKR based) and ensure that yearly performance appraisals are carried out in a timely and effective manner. · Design and deliver learning and development programs for technical and managerial roles. Employee Relations & Statutory Compliance: · Ensure compliance with all labour laws, including PF, ESI, Gratuity, POSH as per Shops & Establishment Act, and Factories Act. · Manage employee grievance mechanisms, disciplinary proceedings, conflict resolution and maintain a positive industrial relations environment. General Administration: · Supervise facility management including office infrastructure, travel, housekeeping, safety, and security. · Manage vendor contracts and ensure smooth functioning of support services. · Monitor and optimize administrative budgets. Culture, Engagement & Communication: · Drive employee engagement, wellness, recognition programs and communication initiatives. · Handling birthday celebrations, festival celebrations, and team-building events. · Champion company values and promote a positive, inclusive work culture. HR Reporting & MIS · Preparing monthly HR dashboards, headcount reports, attrition data, etc. · Supporting management with ad hoc reports for reviews or planning. Key Skills & Competencies: · Strong understanding of Indian labour laws, HR policies, and compliance requirements. · Strategic thinking with strong execution and leadership capabilities. · Excellent interpersonal, negotiation, and conflict-resolution skills. · Proficiency in HRMS tools, MS Office, and data-driven HR analytics. · Experience managing HR across multiple business units or factory locations is a plus. Preferred Qualifications: · Graduate, MBA/PGDM in HR from a reputed institute is preferable · 7–10 years of HR & Admin experience with at least 2-3 years in a leadership role · Experience in manufacturing industry is advantageous. · Exposure to HR automation is needed. Show more Show less