Manager - Internal Control

The Manager – Internal Control will play a critical role in safeguarding the company’s financial integrity, compliance, and operational effectiveness. Based in Mumbai, you will review and verify all vendor payments and long-term contracts before execution, ensuring adherence to both financial and non-financial policies of the organization. This role requires a detail-oriented professional with strong analytical skills, sound judgment, and a thorough understanding of risk assessment and internal compliance frameworks specific to ship management. As the Manager - Internal Control , you will report to the General Manager - Finance & Accounting and the Owners of the company. Key Responsibilities: 1. Payment Controls o Review all vendor payments (local and offshore) before processing to ensure accuracy, validity, and compliance with internal financial policies. o Verify supporting documentation, payment authorizations, and correct GL codes. o Monitor budget allocations, flag exceptions or variances, and coordinate with Finance/Procurement for timely resolution. 2. Contract Review o Examine all long-term contracts (e.g., supply agreements, vessel service agreements, technical management contracts, lease agreements, charters) prior to approval. o Ensure contracts comply with commercial, legal, financial, and operational policies. o Analyze risk exposures (financial thresholds, penalty clauses, indemnities) and non-financial factors (service levels, delivery timelines, ESG/HSSEQ requirements). 3. Policy Compliance & Monitoring o Evaluate transactions against defined SOPs for both financial parameters (cost structure, payment terms, credit period, budget impact) and non-financial parameters (vendor performance metrics, HSEQ compliance, service reliability). o Conduct periodic compliance checks on payments and contracts to verify alignment with policy. o Propose enhancements to existing control processes to mitigate gaps and streamline workflows. 4. Risk Management & Reporting o Identify potential control risks (fraud, misstatement, non-conformance) and escalate issues promptly to senior management. o Prepare internal control reports and dashboards highlighting key risks, exceptions, and action plans. o Track corrective actions stemming from internal audits or compliance reviews and ensure timely closure. 5. Process Improvement & Automation o Lead initiatives to strengthen the internal control framework—introduce new checks, tighten approval flows, and document process changes. o Partner with IT/ERP teams (e.g., SAP, Oracle) to automate control checkpoints (e.g., payment thresholds, contract-expiry alerts, vendor master data validations). o Conduct training sessions for relevant stakeholders (Procurement, Operations, Accounts Payable) on updated control policies and best practices. Requirements: • Education: o Bachelor’s degree in finance, Accounting, Commerce, or a related discipline. o CA / CPA / ICWA / MBA (Finance) is preferred. • Experience: o 8-10 years of experience in internal controls, audit, or compliance—ideally within the ship-management sector. o Proven track record of reviewing payments and long-term contracts in a high-volume environment. • Technical Skills: o Strong analytical and critical-thinking abilities. o Proficiency in MS Office (Excel, Word) and familiarity with ERP systems (SAP ECC/S4, Oracle, MS D365). o Working knowledge of HSEQ/ESG considerations in vendor/service agreements. • Soft Skills: o Exceptional attention to detail and process orientation. o Strong communication and interpersonal skills—able to liaise effectively with cross-functional teams (Procurement, Operations, Legal, IT). o High integrity, ethical mindset, and ability to handle confidential information. o Proactive, solution-oriented, and able to work independently under tight deadlines. Key Attributes: • Demonstrated ownership and accountability—ensures controls are robust and adhered to. • Ability to balance risk mitigation with operational efficiency. • Collaborative mindset—partners with stakeholders to build a strong internal control culture. • Commitment to continuous learning (e.g., keeping abreast of maritime regulations, audit best practices). Show more Show less