Executive Assistant to Chief Executive Officer

Job Description

About RINGS & I RINGS & I is India’s first designer diamond ring studio, offering personalized, made-to-order diamond rings through a truly omnichannel, tech-enabled experience. With 1000+ designs across 16 styles, we empower clients to choose their ring, their style, and their budget — all backed by trust, transparency, and celebration. Position Executive Assistant to Director Location Pune Job Overview Rings and I is seeking a dynamic EA. We are looking for a dependable, disciplined, and detail-oriented EA to support our director in cross-functional execution, high- priority coordination, and strategic operations. This role requires a high-growth mindset, strong communication skills, decision-making ability, and a proactive, tech-enabled approach to execution. Responsibilities Cross-Functional Execution & Coordination Finance & Asset Management: Coordinate with internal finance teams and external consultants to manage documentation, MIS reports, vendor payments, and ca sh flows. Secretarial Compliances: Liaise with Company Secretaries for ROC filings and other statutory requirements. Ensure timely documentation and maintain compliance calendars using project tracking tools. Legal & IPR: Interface with legal/IPR consultants for contract tracking, trademark filings, and agreement renewals. Manage documentation through tools like ClickUp and own routine follow-ups. Strategy & Risk Planning: Support strategy projects by documenting plans, maintaining trackers, and collating consultant/investor updates. Assist in creating strategic documents and investor decks. Stakeholder Management: Serve as a communication bridge between the Director and internal/external stakeholders. Manage updates, follow-ups, and reports via email, WhatsApp Business, and other tools. Branding Support: Coordinate with branding teams and external agencies to ensure timely deliverables. Executive Assistance & Administrative Support Calendar Management: Maintain and prioritize the Director’s daily/weekly schedule and appointments. Meeting Preparation: Research and prepare data, background notes, and talking points in advance. Communication Support: Draft, respond to, and manage email communication and document follow-ups. Documentation & Slides: Create high-quality presentations, strategic notes, and meeting summaries. Key Skills and Competencies Excellent project coordination and follow-up ability Strong written and verbal communication in English and Hindi Attention to detail, documentation discipline, and structured thinking Ability to multitask and manage multiple stakeholders Proficiency in Excel, presentation tools, and digital communication platforms High ownership mindset with proactive problem-solving Qualification Proven experience as an Executive Assistant or similar role, ideally supporting senior leadership. Excellent organizational, communication, and interpersonal skills. Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask, prioritize, and maintain a high level of accuracy and attention to detail. Discretion and confidentiality are essential. Technology Proficiency (Expected): Project Management Tools: ClickUp, JIRA, Notion (or equivalent) Office Tools: Microsoft Suite, Google Workspace Communication Tools: WhatsApp Business, Zoom, Teams, Google Meet AI Tools: ChatGPT, Gemini (for drafts, analysis, documentation) Design Tools: Canva, Figma (for basic review and coordination) Attitude & Approach: We seek a professional who blends discipline with warmth, and ownership with humility. The Ideal Candidate: Operates with high accountability and attention to detail Communicates with clarity, maturity, and respect Brings a strong learner’s mindset to understand new domains quickly Is punctual, reliable, and consistent in delivery Remains calm and focused under pressure