Executive Assistant to Director

Job Description

Job Title: Executive Assistant to Director Location: Mumbai Language Requirements: English (mandatory), Hindi (mandatory) Qualification: MBA / Master’s Degree (mandatory) Experience: 3 to 5 Years Reporting To: Director / Founder Role Overview: We are looking for a dependable, detail-oriented, and high-ownership Executive Assistant (EA) to the Director who will support cross-functional execution, high-priority coordination, and strategic operations. This role involves both operational depth and executive-level support, ideal for someone with a high-growth mindset and the ability to handle multi-stakeholder interactions with professionalism and precision. Key Responsibilities: Cross-Functional Execution & Coordination Finance & Asset Management : Coordinate with finance team, manage documentation, reporting, and communication Secretarial Compliances : Support all ROC, statutory filings, and coordination with CS team Legal & IPR : Track contracts, agreements, trademarks, and coordinate with legal/IPR teams Strategy & Risk Planning : Assist in documentation and follow-ups with leadership and investors Stakeholder Management : Maintain seamless communication and follow-ups with internal & external stakeholders Branding Support : Coordinate brand deliverables with internal and external branding teams Interior Projects : Liaise with studio interior vendors, manage communication and timelines Executive Assistance & Admin Responsibilities Calendar Management : Schedule and manage daily calendars for Director(s) Meeting Preparation : Aid in preparing talking points, data, and background material for meetings Communication Support : Respond to emails and document requests on behalf of the Director when needed Documentation & Slides : Draft meeting notes, presentations, and strategic documents Key Skills & Competencies: Strong project coordination and communication skills Fluent in English and Hindi (written and verbal) Excellent calendar and meeting management abilities Highly organized with attention to detail and professional documentation skills Ability to handle multiple priorities and stakeholders with discretion Proficiency in Google Workspace, Excel, and basic presentation tools Strong sense of ownership, initiative, and a proactive, solution-oriented attitude Qualifications: MBA / Master’s Degree (mandatory) Proficient in Microsoft Office Suite and technology tools Experience managing multiple priorities, logistics, and cross-functional coordination Strong written and verbal communication skills Well-organized, detail-oriented, and able to multi-task with excellent follow-up abilities Show more Show less