Head of Production Planning & Control Logistics Coordinator Role Definition

Job Description

Role Title : Head of Production Planning & Control; Logistics Coordinator Role Definition: The Head of Production Planning & Control and Logistics Coordinator is responsible for planning and overseeing all production-related activities, supervising quality standards, and managing logistics operations across both D2C and B2B verticals for our luxury kidswear brand. Key Responsibility Deliverables: - Production Planning & Execution: Oversee production timelines, style development, sourcing, and supplier coordination for both D2C and B2B. - Quality Control: Implement and manage quality assurance processes aligned with brand specifications at all stages of production. - Inventory & Logistics Management: Monitor and manage inventory, shipping, documentation, and ensure timely global deliveries. - Handling D2C Order Fulfillment: Lead the internal production team and manage direct-to-consumer (D2C) orders while maintaining quality, efficiency, and accountability. Tasks & Activities: 1. Production Planning, Sourcing Coordination & Execution ( B2B) Sample Management: - Coordinate sample development: tracking, approvals, and alignment with design specs. - Liaise across design, sourcing, and production for seamless sample execution. - Maintain records of specs, revisions, and approvals. - Inspect samples and provide QA feedback to internal teams and suppliers. Vendor Coordination: - Identify and evaluate suppliers; negotiate and maintain contracts. - Ensure adherence to quality, pricing, and delivery benchmarks. Style Creation & Costing: - Input style specifications and generate SKUs. - Upload tech packs and maintain BOM(Bills of Materials) - Prepare and revise cost sheets with calculated CM, FOB, or landed costs. Follow-Up & Execution Monitoring: - Track sampling and production stages. - Follow up with vendors and suppliers. - Resolve bottlenecks and share updates with stakeholders. - Develop cost-saving strategies and implement production best practices. 2. Quality Control & Compliance - Monitor garment quality from raw material to final product. - Enforce QC measures during procurement and production - Align output with internal standards and external buyer requirements 3. Inventory & Logistics Management Inventory Oversight: - Manage stock levels of fabric, trims, and raw materials. - Optimize inventory to meet demand while reducing holding costs. Logistics Coordination: - Coordinate dispatches with account managers. - Plan and execute international shipments. - Maintain buyer-wise data, Incoterms, and shipping compliance. - Liaise with freight forwarders and customs for smooth delivery. - Ensure timely and accurate documentation. - Track shipments and resolve delays or issues. - Optimize logistics costs and maintain performance logs. - Implement best practices and improve logistics operations 4. Handling D2C Order Fulfillment In addition to overseeing bulk production and B2B operations, the Head of Production Planning & Control and Logistics Coordinator will also be responsible for managing direct-to-consumer (D2C) orders, particularly small-quantity orders such as one or two-piece outfits as and when the order is received. - Coordinate with the boutique production team to execute small D2C orders as per customer specifications. - Ensure timely processing, stitching, finishing, and dispatch of made-to-order D2C garments. - Maintain communication with the other teams to align production timelines and shipping details. - Ensure the same level of quality control and brand standard is upheld in D2C orders as in larger B2B productions. - Track and manage these micro-orders separately to maintain efficiency and minimize delays in boutique Operations. Team Management & Operational Efficiency - Lead and mentor production coordinators and planners. - Delegate responsibilities and monitor team performance.- Foster a collaborative, high-performance culture. Additional: Other minor one-off tasks would be -shoot product images and videos while they are being produced at the in- house facility. -Keep updated with all the necessary information on regalar basis. -ready to accept feedback on a monthly basis. Qualifications: Competence Attributes : Skill: - Bachelor’s degree, knowledge in Fashion Technology, Business Administration, or related fields. -2-3 years in production coordination in apparels in a export house/ luxury or high-end manufacturing environment. -2+ years in international logistics, supply chain, or freight forwarding/Familiarity with international shipping processes, Incoterms, and customs regulations -Technical Knowledge:MS Office, Google Sheet, Google Docs. Proficiency in Excel or costing software for accurate calculations. Knowledge: Basic knowledge of fabrics, pattern, embroidery and steps of garment construction. Familiar with different kinds of fabrics, their names and usage(like main fabric, lining, fusing etc)Familiar with different embroidery techniques like machine and hand embroidery(aari/zardozi) along with basic knowledge of seams, stitches, hemming etc. Knowledge of pattern shapes and their role in garment construction. Should be able to determine and calculate fabric and other requirements. Understanding of production cost components (material, labour, freight, etc.). Capable of optimizing production flow, minimizing lead times, and ensuring timely and cost-effective delivery of high-quality products. Analytical skills to optimize costs and identify savings. Soft Skills Problem-Solving: Quick decision-making and problem-solving skills to resolve production and logistics challenges. Coordination Skills: Ability to manage multiple stakeholders, including suppliers, demand teams, and carriers. Attention to Detail: Accuracy in documentation and tracking shipments. Communication Skills: Strong verbal and written English communication for effective coordination with internal team, suppliers, factory and logistics wing at international retailers. Multitasking to manage multiple styles, POs, and follow-ups simultaneously. Strong organizational and time-management skills. Learning attitude: Willing to make their own research and figure out things as they come. Job Overview Compensation₹ 3-40 k;Yearly Benefits LevelSenior LocationJaipur, Rajasthan Work Mode:Onsite Job Type:Fulltime Day and timings Mon-Sat 10 am -7pm Should be ready for a commitment of at least a year after the initial probation period of one month. Job Types: Full-time, Fresher Pay: ₹25,000.00 - ₹50,000.00 per month Schedule: Day shift Evening shift Rotational shift Work Location: In person