Human Resources Coordinator

HR Coordinator

recruitment

healthcare environment

Talent Acquisition & Onboarding Support

• Act as a Talent Coordinator by assisting hiring managers with interview scheduling and initial application screening
• Support with publishing job postings, screening candidates, and coordinating interview logistics
• Ensure smooth pre-employment checks, including NHS compliance, DBS clearances, and reference collection
• Contribute to an excellent candidate experience from application to onboarding

Employee Relations & People Support

• Serve as the first point of contact for employee queries on HR policies and processes
• Support documentation for disciplinary, grievance, and performance management cases
• Schedule and track exit interviews, analysing trends on engagement and attrition
• Assist with organizing staff wellbeing and employee engagement activities

HR Compliance & Records Management

• Help track and report on compliance with NHS, CQC, and internal regulatory requirements
• Monitor completion of mandatory training and professional registrations
• Maintain up-to-date and accurate employee records (right-to-work, certifications, licenses)
• Support audits by ensuring all HR documentation is complete and compliant

Payroll Coordination & HR Data Support

• Assist in gathering and verifying payroll input data, including timesheets and attendance
• Process new joiner and leaver data accurately for payroll and benefits administration
• Support employee benefits queries and pension documentation
• Maintain confidential payroll records with strict attention to data privacy

Learning & Development Administration

• Coordinate scheduling of mandatory training, workshops, and L&D sessions
• Track learning completion status and maintain accurate training records
• Liaise with training vendors and educational institutions
• Help maintain internal learning systems and platforms

General HR Administration & Projects

• Generate basic HR reports and dashboards for internal review
• Support the execution of HR projects, employee surveys, and engagement initiatives
• Ensure strict GDPR and data protection compliance in all documentation
• Contribute ideas for process improvement and enhanced employee experience

Education & Experience

• 0–3 years of HR-related experience, preferably in healthcare, NHS, or other regulated sectors
• Bachelor’s degree in human resources, Business Administration, or equivalent experience
• Basic understanding of UK employment law is desirable
• Exposure to healthcare sector compliance (NHS/CQC) is an advantage

Skills & Competencies

• Strong organizational and administrative capability
• Excellent communication (verbal and written)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle sensitive information with discretion
• Strong time management with the ability to prioritize
• Proactive and eager to learn

Personal Attributes

• Professional and approachable
• Resilient and adaptable under pressure
• Team-oriented with a positive attitude
• Commitment to delivering exceptional employee service

collaboration

We offer:

• Competitive salary based on your experience
• Pension and comprehensive healthcare benefits
• Access to learning and development programmes
• Supportive team culture with regular engagement initiatives
• Flexible working options where appropriate
• Wellbeing and employee assistance programmes

Equal Opportunities Statement:

John & Smith is an equal opportunities employer. We welcome applications from all backgrounds, regardless of age, gender, race, disability, religion, sexual orientation, marital status, or pregnancy/maternity status.

Pre-employment Requirements:

This role is subject to pre-employment checks, including professional references and compliance screenings.

Define your HR career. Join us and help shape the employee experience at John & Smith.

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