HR Administrator

Reports to: UK Line Manager / Senior HR Advisor

Location: Ahmedabad

Department: HR

Qualification: Bachelor’s or Master’s degree in HR, Education, IT, Business or related field

Profile required:

 Proven experience in HR administration or a similar role, preferably in an

international setting.

 Proficiency in HRIS (Human Resources Information Systems) and MS Office Suite.

 Effective communication skills, both written and verbal.

 Excellent organizational skills and ability to prioritize workload to complete tasks

within the given timeframe.

 Ability to handle sensitive information in a confidential manner.

 Strong attention to detail and accuracy in data entry and recordkeeping.

 Flexible and adaptable to changing priorities and business needs.

 Team player and ability to work with minimum supervision, use initiative and take

responsibility for own actions.

 Knowledge of HR regulations and compliance requirements, particularly in the UK, is

advantageous.

Job Responsibilities:

 Employee data management: Input and maintain accurate employee information in HR databases

and systems including the electronic filing system.

 HR documentation: Prepare employment contracts, offer letters, and other HRrelated documents

as required within defined SLAs.

 New starter administration: Add all new starters to the HR&Payroll system on or before the

colleague’s employment start date; liaise with IT to provide new starters with login details for the

HR&Payroll system.

 Onboarding assistance: Support the onboarding team with the Trainee Pharmacist & Summer

Placement programme by checking right to work documents; preparing and sending contracts.

 Compliance - Regulatory, Legal & Company Procedures:

 Ensure a valid right to work has been received for all colleagues before or on Day 1 of their

employment.

 Monthly follow up with colleagues who’s right to work is due to expire to ensure we have valid

and current right to work on file for every colleague.

 DBS – ensure DBS check is completed for all colleagues as per Company procedures.

 Home Office (HO) license administration – documentation for all sponsored colleagues to be

maintained accurately; assist in initiating visa applications; conduct monthly checks to ensure the

company is complying with HO regulations; inform Line Manager immediately of any

discrepancies.

 Contract Changes – process all contract changes on the HR&Payroll system within monthly

payroll deadline and send contract variation letters to colleagues.

 HRIS administration – resolve login/password reset enquiries from colleagues.

 Benefits administration: records to be checked and updated monthly for Private Healthcare,

Childcare vouchers and Healthcare policy to ensure leavers are notified to the respective

providers. Provide Payroll & Finance with the necessary information to administer the benefits.

 Maternity – regularly update the maternity spreadsheet; file relevant paperwork; complete

maternity calculations; send maternity letters to colleagues and provide Payroll team with the

relevant information in time to process maternity payments.

 Payroll coordination: Collaborate with the UK-based payroll team to ensure accurate and timely

processing of payroll data.

 Compliance monitoring: Assist in ensuring HR policies and procedures comply with relevant

legislation and best practices.

 Recordkeeping: Maintain organized and up-to-date HR records including personnel files.

 HR reporting: Maintain trackers to generate HR reports and metrics as needed, providing insights

to support decision-making processes.

 General administrative support: Respond to reference requests and first level enquiries or

redirect the query to the appropriate person in the UK team for support/response.

 Provide assistance with various HR projects, audits, meetings, and initiatives as directed.

 Offboarding support: Email exit interview survey link to leavers.

Benefits: (as per timelines set by the management)

 Accidental Policy- Individual employees would also be covered under the Personal

Accident policy applicable only in case of any accidents / related disability up to INR 5

Lakh.

 Medical floated group Plan- This Medical insurance will cover Employee, spouse and up

to 2 children for medical expenses up to INR 3 Lakh.

 Fringe Benefits

- Monthly Dinner

- Festival dinner/snacks

- Team Building Activity

- Diwali Party

- Christmas Gift

- Wedding gift

- Diwali Bonus - Employees would be eligible for the Diwali bonus on completion of

one year with the organization.

- Gratuity - Employee will be eligible for the gratuity as per the law of government.

Terms and conditions of the Employment:

1. If employee decides to leave the company, she/he must provide a written notice of

60 days in advance. This will allow the company enough time to hire and train

replacement of the employee.

2. If employee fails to perform up to the expectation of company, the company reserves

the right to terminate his/her employment with immediate notice.

3. Once the appointment letter has been signed and submitted to us all the above terms

and conditions will become effective.

Additional guidelines:

- Working Hours: UK Shift

- Working Days: Monday to Friday

- No Indian holidays

- The entire office will be under the surveillance of CCTV.

- Salary account with ICICI bank

Recruitment for our client Day Lewis Plc (UK) : https://www.daylewis.co.uk/ourstory

Job Types: Full-time, Permanent

Pay: ₹8,086.00 - ₹35,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund
• Work from home

Experience:

• 2year: 1 year (Preferred)

Work Location: In person