Executive Assistant

Designation –

Location –

Days of working –

Overview:

Responsibilities:

Calendar Management:

• Coordinate and manage the Chief of Staff/CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Anticipate scheduling conflicts and proactively resolve them to ensure efficient use of time.

Communication Liaison:

• Serve as a point of contact for internal and external communications directed to the Chief of Staff & CEO.
• Draft and prepare correspondence, memos, and presentations on behalf of the Chief of Staff and CEO.

Information Management:

• Organize and maintain documents, files, and records in both physical and electronic formats.
• Ensure easy access to information and timely retrieval of documents as needed.

Monitoring & Responding to Emails:

• Organising the CEO/ Chief of Staff’s emails, messages, and prioritising what needs immediate attention.

Meeting Coordination:

• Prepare agendas, gather necessary materials, and take minutes during meetings as required.
• Coordinate logistics for meetings, conferences, and special events.

Administrative Support:

• Assist in preparing reports, presentations, and briefing materials for the Chief of Staff and CEO.

Project Assistance:

• Support special projects and initiatives led by the Chief of Staff, including research, data analysis, and coordination with various departments. Assist in making presentations and gathering & organising relevant data.

Executive Support:

Confidentiality and Discretion:

• Handle confidential information with sensitivity and discretion.
• Uphold a high level of professionalism and integrity in all interactions.

Qualifications:

• We are looking for freshers or someone with 6 months to 1 year of work experience.

• Bachelor’s Degree from Tier 1 College.

• Excellent organizational and time management skills with the ability to multitask and prioritize workload.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Familiarity with Social Media and Web Analytics.
• Familiarity with Industry trends.
• Discretion and confidentiality in handling sensitive information.

Skills:

• Excellent verbal and written communication skills.
• Active Listening
• Emotional Intelligence
• Cultural Sensitivity.

Additional Requirements:

• Ability to work independently and as part of a team, with a proactive and positive attitude.
• Flexibility to adapt to changing priorities and deadlines.
• Strong problem-solving skills and attention to detail.
• Professional demeanour and strong interpersonal skills.
• Delegation Skills: Knowing the right person within the organisation for respective tasks.
• Resourcefulness.
• Managing Ambiguity

About Us:

Lyxel&Flamingo is all in one Digital Marketing Solution for businesses at the intersection of art, design, and technology. Our multi-competence left brain-right brain approach create powerful solutions for brands in an increasingly disruptive world.

For more information, please visit our office website: lyxelandflamingo.com.