Vigilance Officer

Job Description

Job Title: Vigilance Officer - Procurement Reporting To: Founder Location: Bangalore (with extensive travel to all operational sites across India) Salary: ₹14 - ₹16 Lakhs per annum Experience Required: 7+ years in procurement audit/vigilance, with significant experience in the food industry. About BlueDove Hospitality: BlueDove Hospitality is an innovative and rapidly growing food catering company specializing in institutional and corporate food services. With a rich heritage in hospitality through Clarks Hotels & Resorts, we currently serve over 37,000 meals daily across 34 outlets for 15 diverse clients, including leading names like MAHE and Deloitte. Our commitment to quality, hygiene, and combating food fatigue through robust processes and an anti-food fatigue mindset, including chef and menu rotations, sets us apart in the industry. We uphold the highest standards, being HACCP and FSSAI certified, with in-house nutritionists and quality teams ensuring full traceability of raw materials. Job Summary: The Vigilance Officer will be a critical asset to BlueDove Hospitality, directly safeguarding the company's financial integrity and operational standards across all university and corporate catering sites. This role requires a highly proactive, detail-oriented, and ethical individual with a strong background in procurement auditing and vigilance, particularly within the food industry. The Vigilance Officer will be responsible for investigating potential leakages, preventing fraud, ensuring strict adherence to all operational and procurement processes, and continuously monitoring vendor deliveries across all locations. Key Responsibilities: Procurement Leakage Investigation: Conduct thorough and independent investigations into potential procurement leakages, discrepancies, and irregularities at every operational site. This includes analyzing purchasing records, vendor invoices, inventory reports, and consumption patterns. Fraud Prevention & Detection: Proactively identify and assess fraud risks across all operational touchpoints, including raw material receipt, storage, preparation, and waste management. Implement preventative measures and conduct surprise audits to deter fraudulent activities. Site Monitoring & Compliance: Constantly travel to all existing and new catering sites (universities, corporate premises) to ensure all established operational Standard Operating Procedures (SOPs), quality protocols, and hygiene standards (FSSAI, HACCP) are being tightly followed by all staff and management. Vendor Management Oversight: Closely monitor the delivery of food and raw materials from vendors at all sites, utilizing CCTV footage and conducting physical checks to verify quantity, quality, and adherence to delivery schedules. Process Adherence Audits: Regularly audit the implementation of company policies and processes related to inventory management (e.g., FIFO method), waste segregation, cash handling, and employee conduct. Reporting & Recommendations: Prepare detailed reports on audit findings, investigative outcomes, and identified vulnerabilities. Provide actionable recommendations to the Founder for process improvements, policy enhancements, and corrective actions to prevent recurrence. Cross-functional Collaboration: Work closely with Site Managers, Procurement, Quality Control, and HR teams to address issues, implement corrective measures, and foster a culture of integrity and accountability. Training & Awareness: Assist in developing and delivering training programs to staff on ethical conduct, fraud awareness, and compliance with company policies and industry regulations. · Internal Control Review: Find out the loopholes in procedures or weak internal controls. · Process Improvement: Identify opportunities to improve procurement processes and reduce the risk of corruption and irregularities. This could involve suggesting changes to policies, procedures, or training programs. · Rate Comparison Analysis: Compare all sites' purchase rates and find out the reason for any variance. · Material Verification: Surprise check on the quality and yield of the material and verify purchase documentation – PO, GRN, quantity, Security Register, stamp and sign, dates, invoices, etc. · Asset Verification: Conduct annual physical verification of assets and stock (Capex & Opex). · Interdepartmental Coordination: Work closely with internal departments like Finance and Purchase. · Vendor Management: Coordinate annual vendor tendering, tender opening, and negotiations. · Store & Process Audit: Conduct surprise inspections of stores, procurement activities, and the bill payment process. · Sales Trend Analysis: Analyze past sales trends and forecasts to predict future demand. · Inventory Classification: Prioritize inventory management by categorizing items (A, B, and C classification). · Purchase Planning: Establish clear purchase timelines based on production schedules and forecasts to minimize storage and avoid non-movable stock. · Stock Audit: Conduct surprise stocktaking and generate slow-moving or non-movable item reports. · Urgent Procurement Protocol: Define procedures for handling urgent material needs, including acceptable lead times, pricing, and penalties for last-minute orders. · Transfer Authentication: Check the authentication of material transfers unit to unit. · Gate Pass Verification: Verify the authenticity of returnable and non-returnable gate passes. Qualifications & Skills: Education: Bachelor's degree in Finance, Accounting, Business Administration, Supply Chain Management, or a related field. Professional certifications (e.g., Certified Internal Auditor, Certified Fraud Examiner) are a plus. Experience: Minimum of 7 years of progressive experience in audit, vigilance, or internal controls, with a significant portion dedicated to procurement audits within the food catering or hospitality industry. Industry Knowledge: In-depth understanding of food safety regulations (FSSAI, HACCP), supply chain dynamics in the food sector, and typical operational challenges in large-scale institutional catering. Analytical Skills: Exceptional analytical and problem-solving abilities, with a keen eye for detail and the capacity to identify anomalies and patterns indicating fraud or inefficiency. Investigative Acumen: Proven experience in conducting sensitive investigations, gathering evidence, and maintaining confidentiality. Communication: Excellent verbal and written communication skills to articulate findings, interact with stakeholders at all levels, and prepare comprehensive reports. Integrity: Unquestionable ethical standards, integrity, and objectivity. Travel: Willingness and ability to travel extensively (up to 70-80%) to all operational sites across India. Technical Proficiency: Familiarity with inventory management systems, accounting software, and CCTV monitoring systems. Why Join BlueDove Hospitality: This is a unique opportunity to join a fast-growing company at a pivotal time. You will play a crucial role in safeguarding our continued success, working directly with the Founder, and contributing to the operational excellence that underpins our commitment to quality and scale. If you are passionate about upholding integrity and driving efficiency in a dynamic food service environment, we encourage you to apply. Interested candidates can share your resume to gm.hr@bluedove.co.in #hiring #bluedovehospitality Show more Show less