Senior Executive Human Resource

Job Title: Senior Executive – HR and Admin

Role: HR Generalist

Department: Human Resources

Reports to: HR Manager

Location: Mahape, Ghansoli - Navi Mumbai

Education: MBA in HR or any PG in HR, any other Certification in HR will be an added advantage

Experience Required: 4–6 years

Work Mode: Work from Office 5 days a week Mon to Fri

Shift: General with flexibility to operate between 10.30am to 8.30pm

Overall Role Summary

The Senior Executive – HR and Admin

Key Responsibilities

1. Onboarding, Induction and Probation

• Create onboarding plan, invites and joining kits.
• Conduct Day 1 induction – company overview, policies, code of conduct.
• Monitor Induction schedule and completion from Day 2 to necessary duration
• Ensure completion of onboarding forms and documentation.
• Coordination for ID card, bank account opening, biometric registration, and asset issuance.
• Coordinate and conduct 30-, 60-, and 90-days probation evaluation meetings
• Issue probation confirmation, extension letters

2. Employee Records & Documentation

• Maintain and update employee database on HRMS / Excel
• Ensure proper documentation – offer letters, contracts and other documents.
• File and digitize records for easy retrieval and evaluation purposes.

3. Payroll & Benefits Administration

• Verify attendance and leave data and send it to payroll/finance team.
• Coordinate with contracting vendors and send payroll data for Contract employees.
• Address payroll discrepancies and employee queries.

4. Employee Engagement & Grievance Handling

• Organize employee engagement initiatives – festivals, birthdays, town halls, etc.
• Coordinate, prepare and send monthly newsletter
• Act as a point of contact for employee concerns.
• Mediate minor disputes or escalate serious issues to HR Manager.
• Conduct periodic employee feedback surveys and analyze responses.
• Promote a healthy and inclusive workplace culture.

5. Performance Management

• Support in goal setting and KRAs with line managers.
• Monitor mid-year and annual performance reviews.
• Maintain performance records and initiate PIP (if required).
• Coordinate training and development programs based on performance feedback.

6. Admin & Facilities Management

• Oversee office housekeeping and maintenance.
• Accommodation and venue Booking for New Joinees / Employees / Clients.
• Coordinate with vendors for utilities and their repairs – Biometric System, AC, Water Purifier, etc.
• Procurement of Gifts, Rewards, and other minor needs.
• Maintain AMC records and renewals of office equipment and facilities.
• Coordination with Building Facility for Parking and Adhoc Requirements.

7. HR MIS & Reporting

• Prepare HR Reports – Weekly, Biweekly and Monthly
• Maintain employee reports (Onboarding, Probation, Rewards, Appraisal / Increment).
• Share any ad-hoc reports with management.

8. Exit Management & Offboarding

• Initiate exit formalities and schedule HR exit interviews.
• Collect feedback and prepare attrition analysis.
• Ensure return of assets, ID cards, and access rights.
• Coordinate with payroll for final settlements and relieving letters.
• Deactivate records from HRIS and maintain offboarding tracker.

Skills & Competencies

• Hands-on experience of 4-6 years with tasks ranging from Onboarding to Offboarding
• Strong knowledge of HR best practices.
• Excellent communication, interpersonal, and problem-solving skills.
• Proficiency in MS Office (Word, Excel, PPT).
• Ability to multitask, work proactively and independently in a fast-paced environment.
• Strong sense of integrity, discretion, and professionalism.