Office Manager

Job Category:

Pay Grade Range:

Disclaimer: The base salary range represents the low and high end of Altus Group’s “Pay Grade Range” for this position in the primary work location. Actual hiring salaries will vary depending on factors including but not limited to work experience, and geographic market data for the role. The Pay Grade Range listed above does not reflect Altus Group’s total compensation for employees. Other rewards may include an annual bonus, flexible work arrangements, and region-specific benefits.

Unlock your Altus Experience!

If you’re looking to advance your career in data analytics, expertise, and technology for the rapidly growing global CRE market, there’s no better place than Altus Group. At Altus, our work is purposeful. Every day, our employees drive impact, innovate, and shape the global commercial real estate (CRE) and PropTech industry.

Our people-centric culture empowers you to deliver in a high trust, high performance culture, surrounded by an inclusive team that’s collaborating to modernize our industry. We invest in our people with training and growth opportunities designed to propel you further in your career while providing a flexible and progressive workplace that reflects our values and teams.

Job Summary:

At Altus Group, we’re seeking a skilled Office Manager to join our dynamic Corporate Real Estate & Facilities team. In this role, you’ll oversee office operations and support the smooth functioning of our office. We are looking for someone with a facilities background with excellent organizational and communication skills, and who can demonstrate a commitment to maintaining a positive and efficient workplace. If you’re ready to make a significant impact and contribute to our company’s success and growth in the region, we invite you to apply and join our dedicated team.

Reporting directly to Senior Manager, Corporate Services, the position is the front-line person for Altus Group’s Hyderabad office.

Key Responsibilities:

The Office Manager role will include the following responsibilities:

• Manage operating budget and oversee inventory and budgetary controls for Hyderabad office
• Management of vendors and suppliers for Hyderabad office
• Manage the main reception desk and general administrative duties including visitor welcoming & management, file management, copying, data entry, and other general admin tasks as required
• Supervise Office Boy, providing support and coordination of responsibilities
• Support onboarding of new employees to the office
• Handle incoming/outgoing mail, coordinate deliveries and shipping, including shipping of IT equipment to staff
• Greet and direct all visitors and on-site employees
• Handle Invoices and vendor communications- code and approve monthly invoices and ensure all invoices are paid on time
• Manage office access card system- register new cards for new hires and deactivate cards for departing employees. Ensure the system is accurate, up to date to ensure security of the office. Conduct annual audits of program.
• Maintain kitchen inventory and manage ordering of snacks within budget (also ensure appliances are clean and in proper working condition)
• Maintain office supply room and ensure it is organized and stocked (ensure monthly ordering is completed and tracked)

Communications / Event management / Employee Engagement Programs

• Act as an internal liaison – communicate company guidelines, policies, provide company directory as required
• Compose and send critical emails to Hyderabad staff as necessary
• Partner with manager and local team in creation of annual event calendar relating to employee engagement initiatives
• Plan and organize office events
• Oversees and manage office WorkVivo announcements and updates, calls to action, event scheduling, etc.
• Coordinate catering for in-office meetings as requested

Office repairs and maintenance

• Manage relationship with property management office and building service managers
• Ensure deficiencies, systems issues, concerns relating to office space are reported and handled efficiently
• Support Snr Manager and facilities team with office move/retrofit/construction projects for Hyderabad office

Office Services and Support

• Assist with office meetings – ensure any IT required is working properly before meetings starts and room is tidy (set out water, coffee, etc.) as required
• Assist new hires with set up at a workstation and provide tour of office
• Ensure accurate tracking of room reservations, meetings, and visitations as required
• Manage desk booking software and assist employees with desk booking
• Assist facilities with occupancy reporting requirements
• Create and display proper signage as needed
• Gather key data for ESG reporting
• Support RE and facilities team on various projects

Health and Safety Hyderabad

• Manages Health & Safety requirements for Hyderabad office
• Fire Warden and management of evacuation team, member of Joint Health & Safety Committee, Workplace Inspection reporting

Soft Skills:

Candidate should have the following skills to excel in this role:

• Organization: excellent organizational and time management skills are essential
• Financial Management: basic knowledge of budgeting and expense management helpful
• Accountability: take ownership of tasks until completed
• Take initiative and provide proactive approach to ensure healthy, safe and comfortable office environment
• Team player: the focus of this role is to support the businesses succeed; engage with HR, IT and others to ensure a successful employee experience
• Excellent communication
• Willingness to learn and grow within the organization
• Able to work in a fast-paced environment
• Able to work independently with great attention to detail
• Exceptional ability to create a welcoming and energetic vibe in-office
• MS Office skills-Outlook, Excel & Word (calendar management)
• Workday an asset

Key Qualifications:

• Minimum 3 years in Facilities or Office Management supporting an office of 100+ employees
• Education or training in facilities management, hospitality, business management is an asset
• Health & Safety training also an asset

What Altus Group offers:

• Rewarding performance: We are pleased to be able to provide employees competitive compensation, incentive and bonus plans, and a total rewards package that prioritizes their mental, physical and overall financial health.
• Growth and development: As a destination for top industry talent, we’re investing in you to meet the evolving needs of our clients and deliver on your professional goals. Our Altus Intelligence Academy offers over 150,000 hours of learning materials catering to diverse stages of an employee’s career journey.
• Flexible work model: We’re modernizing our employee programs to reflect the new world of work. Our Activity-Based Work model provides you with flexibility to align your work location to the work being performed - office for connecting and collaborating, and remote for focused work.

Altus Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We provide an atmosphere free from barriers to promote diversity, equity, and inclusion, and encourage equal opportunities for all employees. We’re seeking candidates with diverse experiences and provide accessible candidate experiences throughout the selection process. If you need accommodation, please contact us at accessibility@altusgroup.com or +1 888 692 7487.

We appreciate all applicants who take the time to apply to Altus Group. Please note that only those who are selected to move forward in the process will be contacted. Thank you.