Founder's Office

Job Description

About the Company At our startup, the Founder’s Office EA is a high-trust, high-impact partner who ensures the founder operates at peak leverage. About the Role This isn’t your typical Executive Assistant role. You’ll work behind the scenes to coordinate, prioritize, and execute key initiatives — while bringing clarity, speed, and structure to a fast-moving environment. If you’re detail-obsessed, thrive on ownership, and have a nose for numbers and nuance, this role is for you. Responsibilities Calendar & Workflow Management: Own the founder’s calendar with ruthless prioritization — meetings, follow-ups, deadlines, and buffers. Meeting Prep & Follow-ups: Prepare briefing notes, agendas, and documents; track action items and ensure closure across cross-functional stakeholders. Communication Gatekeeping: Draft, proofread, and manage internal/external emails, messages, and presentations with precision and tact. Project Coordination: Run point on high-priority founder projects — product launches, hiring sprints, investor ops, etc. Light Data Ops: Maintain trackers, dashboards, and reports in Google Sheets or Notion; support decision-making with basic data. AI & Research Support: Use tools like ChatGPT/Perplexity for research, content summarization, and internal documentation tasks. Qualifications 2–4 years experience in high-intensity roles: startup EA, founder’s office, ops, consulting, or chief of staff associate. Required Skills Flawless communication skills – written, spoken, and non-verbal. Sharp with Google Workspace (Docs, Sheets, Slides); bonus if you’re AI- or automation-savvy. High ownership mindset — proactive, resourceful, and able to operate independently with limited direction. Preferred Skills Experience in a startup environment. Familiarity with project management tools. Pay range and compensation package Competitive salary based on experience. Equal Opportunity Statement We are committed to diversity and inclusive in our hiring practices. What We’re Looking For 2–4 years experience in high-intensity roles: startup EA, founder’s office, ops, consulting, or chief of staff associate Flawless communication skills – written, spoken, and non-verbal Sharp with Google Workspace (Docs, Sheets, Slides); bonus if you’re AI- or automation-savvy High ownership mindset — proactive, resourceful, and able to operate independently with limited direction Discretion, maturity, and trustworthiness in handling confidential matters Calm under pressure — knows how to get things done even when things feel chaotic Nice-to-Haves Familiarity with tools like Notion, Slack, Airtable, Retool, Trello, or HubSpot Prior experience working with high-growth startups or demanding founders Ability to build simple trackers, perform basic data analysis, and summarize insights Why Join Us Work at the nerve center of everything — product, fundraising, people, and strategy Steep learning curve, unmatched visibility, and mentorship from the founder directly You’ll never be just a “calendar manager” — you’ll grow into a critical operating layer in the company Future career paths: Chief of Staff, Ops Manager, Strategic Projects Lead Show more Show less