Executive Assistant

Executive Assistant to Managing Director

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our Managing Director. The successful candidate will play a pivotal role in ensuring efficient operations and seamless communication within the organization. The Executive Assistant will handle a wide range of administrative tasks, manage schedules, coordinate meetings, and act as a liaison between the Managing Director and internal/external stakeholders. This position requires exceptional communication skills, attention to detail, and the ability to maintain confidentiality.

Responsibilities:

Calendar Management:

Communication:

Meeting Coordination:

Travel Arrangements:

Information Management

Document Preparation:

Project Support:

Relationship Management:

Office Management:

Special Assignments:

Qualifications:

Bachelor's degree in Business Administration, Management, or related field preferred.

Proven experience as an Executive Assistant or similar role, supporting C-level executives.

Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines.

Strong communication skills, both written and verbal, with a professional and diplomatic demeanour.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Discretion and confidentiality in handling sensitive information and matters.

Ability to work independently with minimal supervision and as part of a team.

Flexibility and adaptability to changing priorities and business needs.

Attention to detail and high level of accuracy in all work assignments.

Preferred Qualifications:

Prior experience in a fast-paced corporate environment or executive office setting.

Knowledge of project management tools and techniques.

Familiarity with travel and expense management systems.

Understanding of basic financial principles and budget tracking.

Salary and Benefits:

Competitive salary commensurate with experience.

Comprehensive benefits package including health insurance, retirement plans, and paid time off.

Opportunities for professional development and growth within the organization.