Administrative Executive

Job Description

Administrative Executive Pune, India Reference Number: 2083 Deadline for Applications: 31 Jul 2025 The Opportunity IES India Pvt. Ltd is seeking a proactive and detail-oriented admin executive to oversee and streamline office operations. The ideal candidate will handle administrative tasks, coordinate resources, and facilitate smooth communication across departments, ensuring a productive and efficient work environment. As part of a global company working at the cutting edge of building performance analysis, you will have opportunities to take more responsibilities and build a career with us. Key responsibilities: The successful candidate will be carrying out the following tasks: Manage office supplies, including procurement, inventory tracking, and vendor coordination. Maintain and organize accurate records, documents, and administrative databases. Schedule and coordinate meetings, appointments, and events, preparing agendas and keeping minutes. Oversee facility management, including maintenance, cleanliness, and compliance with safety standards. Serve as the point of contact between departments, ensuring seamless communication and workflow. Handle external correspondence, such as emails, calls, and official letters. Assist HR with onboarding processes, training coordination, and administrative support. Be a point of contact for all the inter-departmental coordination. Monitor budgets related to administrative tasks and propose cost-effective solutions. This role requires the successful candidate to travel for company related work within Pune from time to time. Frequency would differ based on the requirement & necessity of the particular tasks. The Candidate We are looking for a candidate with the following - Skills, Knowledge and Experience: Bachelor’s degree in Business Administration/Commerce or related field. Proven experience as an admin executive or in a similar role. High attention to detail and time management capabilities. Problem-solving mindset to address operational challenges. Adaptability to handle a variety of administrative tasks efficiently. Strong proficiency in MS Office (Word, Excel, PowerPoint) and office management tools. Have own 2-wheeler registered in riders name and with a valid driving license. As IES is an international company so it is essential that the candidate is a confident communicator in English. The Rewards In return, we offer the chance to work for a world-leading company in an exciting and supportive working environment; you will receive a competitive salary; health insurance for self and dependents and up to 33 days annual leave. To Apply Please apply by sending your CV and covering letter, including current and expected CTC, to indiacareers@iesve.com. The Company At IES we have been working in Climate Tech for the last 30 years and we consider the fight against Climate Change a moral imperative that drives all our decisions. We value People, Purpose and Innovation. We offer a flexible and supportive working environment and the opportunity to work with a team of friendly, interesting and diverse people from across the globe, who are passionate about what we do. Our mission is to contribute to conserving the earth’s natural resources for future generations by reducing the carbon emissions of the built environment. IES is at the forefront of cutting-edge technology in the Climate Tech sector. Our Virtual Environment (VE) software is already the only tool that allows designers and engineers to simulate the full performance of a buildings. We are now expanding our portfolio with new solutions to tackle the built environment at any scale. IES’ technology is supported by integrated consulting services and today its capabilities are expanding from use on individual buildings, to helping create sustainable communities, cities and countries. IES is an equal opportunity employer and, as such, we encourage applicants from diverse backgrounds to consider our positions even if they do not meet all the job criteria. We are committed to removing any barriers for candidates applying for our jobs. We will consider and implement any reasonable adjustments you may require throughout the recruitment process and during the course of your employment, should you be successful in securing a post. Some examples of the adjustments we can make are: Providing interview questions in advance Allowing for a break between parts of the interview Providing extra time to complete interview questions This is not an exhaustive list. If you feel you may require assistance with any part of our recruitment process or would like to discuss it further, please contact IES HR team at careers@iesve.com. Information on all candidates being considered for roles within the organisation will be handled in accordance with the provision of the General Data Protection Regulations (as amended from time to time). For more information, please see our Recruitment Privacy Statement.