Administrative Executive

Job Description

The Role: IES India Pvt. Ltd is seeking a proactive and detail-oriented admin executive to oversee and streamline office operations. The ideal candidate will handle administrative tasks, coordinate resources, and facilitate smooth communication across departments, ensuring a productive and efficient work environment. As part of a global company working at the cutting edge of building performance analysis, you will have opportunities to take more responsibilities and build a career with us. Key responsibilities: The successful candidate will be carrying out the following tasks: Manage office supplies, including procurement, inventory tracking, and vendor coordination. Maintain and organize accurate records, documents, and administrative databases. Schedule and coordinate meetings, appointments, and events, preparing agendas and keeping minutes. Oversee facility management, including maintenance, cleanliness, and compliance with safety standards. Serve as the point of contact between departments, ensuring seamless communication and workflow. Handle external correspondence, such as emails, calls, and official letters. Assist HR with onboarding processes, training coordination, and administrative support. Be a point of contact for all the inter-departmental coordination. Monitor budgets related to administrative tasks and propose cost-effective solutions. This role requires candidate to travel for company related work within Pune from time to time. Frequency would differ based on the requrement & necessity of the particular tasks. Skills, Knowledge and Experience: Bachelors degree in Business Administration/Commerce or related field. Proven experience as an admin executive or in a similar role. High attention to detail and time management capabilities. Problem-solving mindset to address operational challenges. Adaptability to handle a variety of administrative tasks efficiently. Strong proficiency in MS Office (Word, Excel, PowerPoint) and office management tools. Male candidate preferred with his own 2-wheeler registered in riders name and with a valid driving license. As IES is an international company so it is essential that the candidate is a confident communicator in English. The Rewards In return, we offer the chance to work for a world-leading company in an exciting and supportive working environment; you will receive a competitive salary; health insurance for self and dependents and up to 33 days annual leave. To Apply Please apply by sending your CV and covering letter, including current and expected CTC, to indiacareers@iesve.com.