Operations Coordinator – Founder’s Office

Job Description

Job Title: Operations Coordinator – Founder’s Office Location: Pune (On-site Only) Reporting to: CEO / Chief of Staff Type: Full-time Availability: Immediate Joiner Preferred About Globestar Edutech Pvt Ltd Globestar is a leading EdTech and career guidance company transforming how students across India and Southeast Asia plan their futures. Our flagship platform, ULIO , empowers students to discover career paths, build strong profiles, prepare for standardized tests, and access global university admissions — all powered by AI tools and expert mentorship. Role Summary As the Operations Coordinator in the Founder’s Office, you will play a key role in ensuring smooth execution of day-to-day business functions, cross-departmental collaboration, and strategic initiatives driven by the founder. You’ll work at the heart of the organization, coordinating between departments and enabling execution with speed and precision. This is a high-visibility, high-responsibility role suited for a highly organized, proactive professional who thrives in a fast-paced environment. Note: This is a full-time, on-site role based in Pune. Remote or hybrid work options are not available. Key Responsibilities 🔹 Project & Task Coordination Track and follow up on cross-functional tasks and timelines related to founder-led priorities. Organize and coordinate internal sync-ups and cross-team meetings (sales, marketing, tech, counseling). Maintain operational dashboards and task trackers to ensure project momentum and visibility. 🔹 Administrative & Operational Support Manage the Founder’s Office schedule, travel arrangements, meeting logistics, and internal communication. Support onboarding processes, HR coordination, vendor interactions, and internal event planning. Document minutes, track follow-ups, and ensure smooth execution of recurring business workflows. 🔹 Execution & Follow-through Act as an execution partner for high-priority, time-sensitive deliverables from the Founder or Chief of Staff. Liaise between departments to resolve bottlenecks, unblock dependencies, and maintain momentum. Assist in organizing investor meetings, strategic reviews, and external stakeholder interactions. 🔹 Documentation & Reporting Maintain updated SOPs, process documents, and internal workflow records. Prepare basic reports, status updates, and operational summaries as needed. Contribute to internal presentations and meeting decks. What You Bring 1–3 years of experience in operations, coordination, business support, or startup environments. Excellent organizational and time-management skills with attention to detail. Strong verbal and written communication skills. Proficiency in Google Workspace (Docs, Sheets, Calendar), Notion, Trello/ClickUp/Asana. Ability to manage multiple tasks and collaborate across departments under tight timelines. High initiative, problem-solving mindset, and eagerness to grow in a founder-led, high-impact environment. Qualities Required High ownership and discretion Strong analytical and communication skills Adaptability and fast execution Understanding of both strategy and on-ground operations Why Join Globestar Be part of a mission-driven company shaping the future of education for thousands of students. Work directly with the Founder and leadership team on high-impact initiatives. Opportunity to learn and grow across functions in a dynamic startup culture. High-trust, fast-paced environment with ownership and learning at its core.