Office Administrator – Software Company

Job Title: Office Administrator – Software Development Company

Location: On-site

Department: Administration & Operations

Reports To: Operations Manager / Director

Experience Required: 3+ Years

Salary Range: ₹2.4 LPA – ₹4.2 LPA (Based on experience and skillset)

Job Type: Full-Time

About the Company:

Python, Django, ReactJS, Zoho, WordPress, Shopify, and more

proactive and well-organized Office Administrator

Role Overview:

Office Administrator

This role is critical to keeping projects and teams running smoothly by acting as a bridge between departments and ensuring everyone is aligned, updated, and accountable.

Key Responsibilities:

Task & Project Coordination

• Collect

  daily task updates from developers

  , designers, and team leads.
• Ensure updates are entered and maintained properly in the

  Project Management System

  .
• Track deadlines and flag delays or bottlenecks to the reporting manager.

Meeting & Call Scheduling

• Schedule

  internal standups, sprint reviews, team syncs

  , and other recurring meetings.
• Set up

  client calls or technical discussions

  based on availability and project requirements.
• Send reminders and ensure timely participation from relevant stakeholders.

Reporting & Documentation

• Maintain clear logs of team performance, attendance, meeting notes, and project summaries.
• Share

  daily or weekly status reports

  with project managers and leadership.

Office Discipline & Policy Enforcement

• Monitor adherence to

  company rules, work timings, communication protocols

  , and

  documentation standards

  .
• Flag violations (e.g., non-updated tasks, unapproved leaves, late submissions) and issue reminders as per the escalation matrix.

General Administrative Support

• Assist HR with

  onboarding checklists

  , access provisioning, and team coordination.
• Handle general

  admin communication

  , team queries, asset tracking, and record-keeping.

Required Skills & Qualifications:

• Minimum 3 years

  of administrative or coordination experience in an IT/software company.
• Strong understanding of

  software development team structures and workflows

  .
• Hands-on experience with at least one

  Project Management Tool

• Good knowledge of

  Google Workspace (Docs, Sheets, Calendar)

  or MS Office.
• Excellent

  English communication skills

  (written and verbal).
• High sense of

  accountability, attention to detail, and time management

  .
• Ability to

  multitask and prioritize

  tasks effectively in a fast-paced environment.

Good to Have:

• Basic familiarity with tools like

  Slack, Zoho CRM, Discord, GitHub, and Notion

  .
• Experience in

  remote/hybrid team environments

  .
• Exposure to

  Agile/Scrum

  methodology or software project workflows.

Work Schedule & Expectations:

• Full-time position with

  availability during business hours (IST)

  .
• Must be available to

  take quick calls

  from developers and project managers.
• Will be expected to

  send out end-of-day reports

  or follow-ups regularly.

What We Offer:

• Competitive salary in the range of ₹2.4 LPA – ₹4.2 LPA, based on your experience and skill level.
• Stable and growing work environment with tech-driven teams.
• Opportunities to grow into

  Operations Coordinator

  or

  Project Management roles

  .
• Collaborative and friendly team culture with structured processes.

How to Apply:

hr@weboappdiscovery.com

 Application – Office Administrator – [Your Name]

In your email, include:

• Your experience in handling developer teams or PMS
• Tools you're familiar with
• Your current CTC, expected CTC, and notice period