Job
Description
Job Title: Executive – Asset Capitalization & Accounts Payable
Department: Finance & Accounts
Reports To: Manager – Finance & Accounts / Head – Finance
Experience Required: 3–6 years in asset accounting, capitalization, and accounts payable
Education: B.Com / M.Com / MBA (Finance) / CA Inter / ICWA Inter
Role Summary: This role is responsible for managing the end-to-end asset capitalization, depreciation accounting, asset transfers, scrapping, and related compliance activities. It also handles indirect and direct material invoice processing, vendor coordination, audit support, and reconciliation related to fixed assets and accounts payable.
Key Responsibilities: Asset Capitalization & Fixed Asset Management Capitalize assets related to building activities, software, vehicles, and other capital projects.
Monitor and follow up with user departments for pending capitalizations.
Compute depreciation in line with company policy and conduct post-depreciation audits to ensure accuracy.
Tag and maintain traceability of all assets under HMI (Hyundai Motor India or respective entity).
Handle asset transfers within factories and to regional offices with accountability.
Manage the disposal process for used vehicles including sale to employees and third parties; account for scrapping of assets.
Conduct physical verification of assets at factory and vendor locations.
Project Monitoring & Reporting Prepare project-wise ageing reports on pending capitalization for management updates.
Maintain Capital Retention Reports and Advance Bank Guarantee status for capital assets.
Process capital & CHA (Custom House Agent) bills and settle advances regularly.
Coordinate and update tool cost payments, scrap sale advances, and AR clearing for CKD, scrap, and domestic sales.
Accounts Payable & Invoice Processing Verify, coordinate, and account for all direct and indirect material invoices ensuring alignment with PO, GST, and TDS compliance.
Ensure timely GRIR (Goods Receipt Invoice Receipt) accounting through user/vendor follow-up and issue resolution.
Analyze exception reports, identify issues, and ensure correct accounting.
Process retro invoices in line with procurement approvals and ensure compliance during payment.
Handle under-invoicing and sub-part invoice validations.
Clear IRN (Invoice Reference Number) blocks and support OCR validation processes for direct and indirect material invoices.
Support vendor digitization by ensuring invoice uploads on the digital portal.
Audit & Compliance Coordinate with internal and external auditors for providing invoice, PO, and balance confirmations.
Support in reconciliation of balances with related parties and report accordingly.
Ensure timely submission of required documents for audits and maintain audit trail.
Reporting & Analysis Follow up with users and vendors for pending invoice submissions and clear open items.
Prepare and share reports for advances, invoice status, and GRIR balances.
Ensure zero leakage of input tax credits and compliance with GST/TDS provisions.
Qualifications & Competencies Bachelor's or Master's in Finance/Accounting or CA Inter/ICWA Inter.
Minimum 3–6 years of relevant experience in asset accounting and invoice processing.
Strong understanding of capitalization rules, depreciation, and asset tagging.
Familiar with SAP or ERP systems for asset and invoice management.
Well-versed with GST, TDS, and other statutory compliance related to indirect taxation.
Ability to analyze reports, reconcile accounts, and interact cross-functionally.
Good communication, follow-up skills, and stakeholder management.
Strong attention to detail, data accuracy, and process orientation.
