Job
Description
Responsibilities Strategy, Planning, SOP and Guidelines Techno-Commercial Strategy and Initiatives ► Understand the Techno-Commercial strategy and plan for Site ► Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan Core Procurement Purchase Requisition (PR) Review ► Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR ► Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.) Strategic Sourcing for Capex, Opex, Bulk Material & Services Contribute to the strategic sourcing process by participating in activities such as: ► Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category ► Preparing the request for information (RFI) document for bidder evaluation ► Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams) ► Preparation of the Request for Proposal (RFP) document ► Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors ► Technical and Commercial bid evaluation of vendors ► Conducting fact-based negotiations/e-auction with shortlisted bidders ► Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA Contract Preparation and Order Placement ► Prepare contract document as per stated protocols & standard templates ► Set up the approved contract record within the ERP system, using the appropriate system steps and functionality ► Maintain the contract document for future reference as per defined document management policy ► Send the contract to vendor and all identified stakeholders ► Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements Procurement Through Rate Contracts ► Based on approved NFA, prepare, review and issue rate contracts ► Prepare master outline agreement (OA) in ERP system based on rate contract ► Prepare PO / SO for procurement under valid rate contract Associated Procurement Activities Post Order Management ► Prepare Billing Break Up and get it uploaded in SAP, if applicable ► Expediting of ordered materials for timely delivery ► Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery ► Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc. ► Facilitate closure of contracts and take necessary actions ► Manage inbound logistics services for other Ex-Works Domestic Supplies ► Execute contingency plans in case of immediate business requirements Supplier Management Supplier/ Vendor Identification and Onboarding ► Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation ► Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments ► Check details of forms submitted by vendor for their completeness and validity of documents ► Interact and take approval of Quality/ User/HSE department for vendor assessment if Required ► If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor ► Populate required data and documents into MDG/Ariba system to get vendor code created in SAP Supplier/ Vendor Performance Management Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as: ► Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated ► Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment ► Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level ► In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters ► In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement Supplier/ Vendor Engagement ► Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value additions to business Data management Data Analytics ► Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories ► Identify and seek opportunities to improve efficiency and value by analysing data ► Contribute to action planning and implementation based on data analytics performed for assigned categories Risk Management Risk Management ► Assist in identifying all procurement risks for assigned categories (using master list of procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register) ► Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability ► Contribute to the preparation of risk mitigation plan and update of the category risk register Qualifications More than 5 years of relevant experience in procurement, supply chain management Show more Show less
