Responsibilities
Core ProcurementPurchase Requisition (PR) Reviewâ–º Assist in the review of approved PR from user department; seek additional information ifrequired from user for correctness & completeness of PRâ–º Provide support in identifying the type and method of procurement (depending on type ofmaterial/ services to be procured, nature of PR (normal vs. emergency PR), stocksavailable, availability of rate contract, value, delivery timeline etc.)Strategic Sourcing for Capex, Opex, Bulk Material & ServicesContribute to the strategic sourcing process by participating in activities such as:â–º Selection of bidding process, preparation of vendor selection approach and vendorevaluation criteria depending on the nature of the categoryâ–º Preparing the request for information (RFI) document for bidder evaluationâ–º Identification of potential bidders who meet the requirements (using Company vendordatabase, Supply market analysis, advertisement or recommendations from other teams)â–º Preparation of the Request for Proposal (RFP) documentâ–º Organizing and planning pre-bid meeting based on the queries and communicationrequirements from vendorsâ–º Technical and Commercial bid evaluation of vendorsâ–º Conducting fact-based negotiations/e-auction with shortlisted biddersâ–º Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining requiredapprovals as per DoAContract Preparation and Order Placementâ–º Prepare contract document as per stated protocols & standard templatesâ–º Set up the approved contract record within the ERP system, using the appropriate systemsteps and functionalityâ–º Maintain the contract document for future reference as per defined documentmanagement policyâ–º Send the contract to vendor and all identified stakeholdersâ–º Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirementsProcurement Through Rate Contracts
â–º Based on approved NFA, prepare, review and issue rate contractsâ–º Prepare master outline agreement (OA) in ERP system based on rate contractâ–º Prepare PO / SO for procurement under valid rate contractAssociated ProcurementActivitiesPost Order Managementâ–º Prepare Billing Break Up and get it uploaded in SAP, if applicableâ–º Expediting of ordered materials for timely deliveryâ–º Address, resolve or re-allocate and share response for queries raised by vendors or fromother internal stakeholders, during expediting deliveryâ–º Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extraitems, Time Extensions etc.â–º Facilitate closure of contracts and take necessary actionsâ–º Manage inbound logistics services for other Ex-Works Domestic Suppliesâ–º Execute contingency plans in case of immediate business requirementsSupplier ManagementSupplier/ Vendor Identification and Onboardingâ–º Coordinate with new identified vendors to send information/ documents in predefinedforms for evaluationâ–º Prepare vendor evaluation criteria for the category in consultation with quality, engineeringand project management & control departmentsâ–º Check details of forms submitted by vendor for their completeness and validity ofdocumentsâ–º Interact and take approval of Quality/ User/HSE department for vendor assessment ifRequired
â–º If the vendor is qualified based on the vendor evaluation criteria, update approved vendorlist & communicate to vendorâ–º Populate required data and documents into MDG/Ariba system to get vendor code createdin SAPSupplier/ Vendor Performance ManagementContribute to performance evaluation, management and development planning of suppliers/vendors for assigned category by partaking in activities such as:â–º Preparation of vendor segmentation matrix based on annual spend with the vendor andrisks associatedâ–º Preparation of vendor performance evaluation criteria and frequency of evaluation for eachvendor segmentâ–º Assigning performance levels to vendors, review of vendor scorecard, and checking if theperformance is meeting desired levelâ–º In case of satisfactory performance, communicating performance feedback to vendorshighlighting improvement opportunities on individual parametersâ–º In case of unacceptable performance, communicating performance to vendor & planningdiscussions to identify actions required for performance improvementSupplier/ Vendor Engagementâ–º Establish strategic partnerships with suppliers/ vendors of assigned category which willbenefit Adani from a long-term perspective and effectively leverage them for value additionsto businessData managementData Analyticsâ–º Assist in collation and analysis of data related to various procurement activities (e.g.commodity analysis, supplier debugging, etc.) for respective categoriesâ–º Identify and seek opportunities to improve efficiency and value by analysing dataâ–º Contribute to action planning and implementation based on data analytics performed forassigned categoriesQualifications
More than 6 years of experience in supply chain management, procurement and related area.