Bid Manager - IT Solutions (Hardware, Software, System Integration)

Job Title: Bid Manager – IT Solutions Number Of Positions: 10 Industry: System Integrator (SI) / IT Solutions & Services Role Overview: We are looking for an experienced and detail-oriented Bid Manager to lead and manage end-to-end bidding and proposal activities for IT hardware, software, and services. The ideal candidate will work closely with sales, technical, procurement, and OEM teams to develop competitive and compliant proposals for public and private sector clients. Preferred Qualifications & Experience: ✓ A degree in business, management, or a related field. ✓ Preferably working experience with GEM and/or other online bidding platforms. ✓ Familiarity with government procurement processes, rules, and regulations. ✓ Experience in a similar role within the public or private sector. Key Responsibilities Tender Monitoring Bid Preparation & Documentation GEM Platform Management Bid Submission & Proposal Management Communication & Liaison Compliance and Risk Management Market Research & Competitive Analysis Post-Bid Activities Reporting & Analysis Analyze tender/RFP/RFQ documents to determine bid requirements and response strategy Lead proposal development—technical, commercial, and compliance documentation Coordinate with internal teams and OEMs for inputs, pricing, and solutions Ensure timely submission of bids, adherence to guidelines, and documentation accuracy Maintain bid repository and track all opportunities in the pipeline Liaise with legal and finance teams for approvals and compliance Support post-bid clarifications, presentations, and negotiations Continuously improve bidding processes and documentation quality Manage end-to-end bid processes including RFQ, RFP, and EoI for Government and PSU clients. Prepare and submit tenders through Government e-Marketplace (GeM), Central e-Procurement, State e-Procurement, and various PSU portals. Thorough understanding of e-Procurement modules, including bid types (percentage/rate-wise), Digital Signature Certificate (DSC) usage, and tender documentation formats. Conduct online/offline tendering, including participation in e-auctions and reverse auctions on public and government platforms. Identify and evaluate relevant tenders by analyzing scope of work, eligibility criteria, and compliance requirements. Draft pre-bid queries and attend pre-bid meetings (online/offline) to gather insights and clarifications. Evaluate tenders from a techno-commercial perspective to ensure alignment with organizational goals. Prepare and compile bid documents, annexures, costing sheets, and compliance matrices as per tender formats and norms. Monitor and follow up on tenders, ensuring timely clarification and coordination with stakeholders. Handle contract management, sub-contracts, vendor management, procurement, and sourcing activities. Coordinate with OEMs, vendors, and clients for solution alignment and proposal finalization. Collaborate with internal teams to prepare compelling technical and commercial proposals. Ensure high quality, accuracy, and responsiveness in all client and partner interactions. Maintain expertise in tools like MS Word, Excel, PowerPoint, Google Sheets, and PDF/document editing software. Ensure strict adherence to compliance and documentation standards required by public procurement. Key Skills & Requirements Experience in bid management for IT Solutions (hardware, software & services) Strong understanding of government and enterprise bidding processes Familiarity with GeM portal, eProcurement platforms, and public tender procedures Experience working with OEM partners and System Integrators (mandatory) Excellent communication, documentation, and stakeholder coordination skills High attention to detail, organization, and time management Skills Required Knowledge of Online Bidding Platforms Tendering & Procurement Expertise Attention to Detail Project Management Skills Communication Skills Analytical Skills Legal and Compliance Knowledge Show more Show less