Assistant Manager - Campus Maintenance

JOB TITLE: Manager / Assistant Manager- Campus Maintenance (Admin)

Duties and Responsibilities

1. Campus Building Management

▪ Developing and implementing disaster management plans.. 

▪ Ensuring timely servicing of critical installations such as Electrical Panels, Transformers, Genset, Lift. 

▪ Electrical, plumbing, a structural safety audit of the campus building. 

▪ Building and maintaining relationships with all department heads, external partners, and vendors to deliver on approved and agreed upon plans. 

▪ Working closely with the finance team on budgets, ensures all projects are duly tagged to appropriate codes and costs allocated accordingly. 

▪ Enable continuous improvement through a systematic approach to health, safety and wellbeing (mental and physical). 

2. Risk Management

3. Event management -

4. Compliances:

∙ Preparing compliance audit data by compiling and analyzing internal and external information. 

∙ Supporting departments by collecting and coordinating internal compliance data with auditors and various departments. 

∙ Providing administrative support by implementing systems, procedures, and policies; completing projects in support of compliance auditors. ∙ Helping others by answering questions and responding to requests.

∙ Complies with state, and local legal requirements by studying existing and new legislation. 

∙ Enforcing adherence to requirements and advising management on needed actions.

∙ Updating job knowledge by participating in educational opportunities and reading professional publications. 

∙ Enhancing compliance department and organization reputation by accepting ownership for accomplishing new and different requests ∙ Timely renewal of Health insurance, asset insurance, Annual Maintenance Contracts of Air Conditioners, RO systems etc 

∙ Managing campus security – CCTV, visitor management system, fire alarms etc.

5. Redesign of spaces

6. Purchasing & inventory management

7. Sustainability activities

8. Cafeteria Management

9. Admin Team Management

Requirements and Qualifications

● Graduate/Post Graduate degree in management, finance, HM professional, or related fields will be preferred 

● Eight to twelve years’ relevant work experience  

Skills Required

∙ Being Proactive - To take charge of any situation and having a better outcome

∙ Decision making and Prioritization - Should be able to make decisions independently based on the situation and prioritize accordingly. 

∙ To plan, schedule, organize and implement - Any assigned work to a planned and defined time frame and schedule. 

∙ Being adaptable and flexible for change in plan/request - Should be able to consider for any last-minute change in plan/ request. 

∙ Efficient management of people and resources 

∙ Multitasking - Capable of handling multiple requests, distribution of workload and execution within the time frame 

∙ Negotiating skills - Bargaining and find similar service/ product that provides value for money ∙ Relationship management (Internal –Staff at all levels and External with vendor and service providers) 

∙ Able to ensure that the organizational policies related to HR, Admin, Procurement, Financial control, and accountability are met without any deviations in all processes and procedures. ∙ Able to handle multiple requests, and able to prioritize based on importance and urgency, in an effective and timely manner. 

Possess good technical, analytical, problem-solving, communication, consultative and decision making skills. 

Highly skilled in Word, PPT, excel, report making, dashboards, etc. 

Salary