Administrative Executive

About The Company

Indigo Group

Mr. Vinit Kumar

Job Overview

Key Responsibilities

• Office Operations & Maintenance
• Handle day-to-day office activities, including answering phone calls, emails, and coordinating deliveries.
• Monitor and replenish office supplies, ensuring that all required materials are available without delays.
• Coordinate with housekeeping staff to maintain a clean and orderly work environment.
• Administrative Support
• Provide administrative support to senior management, including scheduling meetings, drafting letters, and handling correspondence.
• Assist in managing employee attendance records and organizing company documentation.
• Vendor & Supplier Coordination
• Manage relationships with office vendors for supplies, office equipment maintenance, and facility services.
• Handle contracts with vendors and ensure timely renewal or negotiation for better terms and rates.
• Travel and Event Planning
• Coordinate domestic and international travel arrangements for employees and clients, including ticket bookings and accommodations.
• Organize internal events, meetings, conferences, and employee engagement activities, ensuring all logistics are managed smoothly.
• Compliance & Office Documentation
• Ensure that administrative records, including employee records, contracts, and compliance documents, are up-to-date and organized.
• Assist in preparing expense reports and monitoring office budget allocations.
• Communication & IT Coordination
• Act as a bridge between internal departments, ensuring proper communication flow and timely completion of tasks.
• Coordinate with IT for setting up technical equipment or troubleshooting office tech issues.
  

Qualifications & Skills

• Bachelor’s degree in any discipline; additional administrative certifications are a plus.
• 5-7 years of experience in an administrative role, preferably in a corporate setting.
• Strong organizational skills and attention to detail.
• Familiarity with Indian compliance regulations and office management practices.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills in English and Hindi.
• Ability to manage multiple tasks under pressure and prioritize them effectively.
  

Good To Have

• Active on social media.
• Knowledge of emerging technologies such as AI tools like ChatGPT and design platforms like Canva.