Accountant cum Admin

Accounting Financial Management

• Bookkeeping Record Keeping:
• Maintain accurate and up-to-date financial records , including ledgers, journals, and subsidiary books, making sure all transactions are recorded correctly and on time.
• Organize and maintain proper financial documentation, both physical and digital, for easy retrieval and audit purposes.
• Accounts Payable (AP):
• Process vendor invoices , ensuring proper approvals and accurate coding to relevant accounts.
• Prepare and process vendor payments, making sure they're disbursed on time and reconciling vendor statements.
• Accounts Receivable (AR):
• Generate and issue invoices to clients for services or goods.
• Monitor outstanding receivables, follow up with clients for timely collections, and accurately process customer payments.
• Bank Cash Management:
• Perform daily, weekly, or monthly bank reconciliations , ensuring accuracy between bank statements and internal records.
• Manage petty cash , handle cash transactions, and ensure proper reconciliation.
• Statutory Compliance:
• Assist with the preparation and filing of various tax returns, including GST (Goods and Services Tax), TDS (Tax Deducted at Source), and Income Tax , ensuring adherence to Indian tax laws and deadlines.
• Help prepare documentation for audits (internal and external) and liaise with auditors as needed.
• Financial Reporting Assistance:
• Support the preparation of basic financial statements , such as Profit Loss statements and Balance Sheets, under the guidance of senior management or consultants.
• Assist during month-end and year-end closing processes.
  

II. Administrative Office Management

• Office Operations:
• Manage general office administration , ensuring a smooth workflow and an organized work environment.
• Oversee office supplies inventory , placing orders and making sure everything is available when needed.
• Handle incoming and outgoing mail, couriers, and general correspondence.
• Reception Communication:
• Greet visitors, answer and direct phone calls, and manage general email inquiries professionally.
• Provide administrative support to management and other departments as needed.
• HR Support (Basic):
• Maintain basic employee records (attendance, leaves, personal information).
• Assist with basic payroll data collection (e. g., attendance data for processing).
• Support the onboarding of new employees by preparing necessary paperwork and setting up workspaces.
• Vendor Management:
• Liaise with various service providers (e. g., internet, utilities, cleaning services) to ensure smooth operations.
• Document Management:
• Maintain an organized filing system for all administrative documents, contracts, and records.