Senior Executive Assistant

Role - Senior Executive Assistant (Female candidates preferred)

About the Role:

We are seeking a Senior Executive Assistant who is proactive, tech-savvy, and highly organized to support our executive leadership team across entities. This role goes beyond traditional administrative duties—it's about being a trusted partner who anticipates needs, drives efficiency, and ensures that the executive's time is optimized for impact. The ideal candidate is detail-oriented, solutions-focused, and able to thrive in a fast-paced, evolving environment.

Key Responsibilities:

1. Executive Calendar & Time Management

 Proactively manage complex calendars, prioritize meetings, and minimize conflicts.

 Coordinate high-stakes meetings across time zones, including board meetings and

investor calls.

 Anticipate scheduling needs and build in strategic focus time.

2. Email & Communication Management

 Triage executive email inboxes, draft responses, and manage follow-ups.

 Serve as the executive’s gatekeeper—filtering requests and acting as a communication liaison.

 Draft high-quality correspondence, memos, and reports.

3. Meeting & Event Preparation

 Prepare agendas, talking points, and briefing materials for meetings.

 Attend key meetings when necessary, take notes, and track action items.

 Coordinate logistics for team offsites, board meetings, and VIP visits.

4. Travel Management

 Plan complex, multi-leg domestic and international travel.

 Manage visas, accommodations, and detailed itineraries.

 Troubleshoot travel issues in real time.

5. Project Management & Strategic Support

 Assist in managing cross-functional projects or strategic initiatives.

 Track deliverables, deadlines, and key performance metrics.

 Conduct research and prepare presentations or executive summaries.

6. Confidential & Financial Administration

 Handle confidential information (e.g., performance reviews, strategic plans).

 Manage or support executive expense reports, budget tracking, and vendor payments.

 Liaise with finance, legal, and HR on sensitive matters.

7. Leadership & Team Collaboration

 Serve as a proxy or representative of the executive in certain settings.

 Foster strong relationships across departments to facilitate smoother operations.

 Mentor junior administrative staff or manage other assistants.

Required Qualifications:

 8+ years of experience as a senior executive assistant or in a similar support role

 Exceptional written and verbal communication skills

 Proven ability to manage multiple priorities and deadlines with attention to detail

 Advanced proficiency in Microsoft Office, Google Workspace, and modern productivity

tools (e.g., Slack, Notion, Zoom, Asana)

 Comfortable working with ambiguity and taking initiative

 High emotional intelligence and professional discretion

 Bachelor’s degree preferred

Location - Perungudi, Chennai

Company - Evolv Clothing

Interested candidates please share your updated resumes to mathewhrin@gmail.com

Job Types: Full-time, Permanent

Pay: ₹1,000,000.00 - ₹1,600,000.00 per year

Schedule:

• Day shift

Experience:

• Senior Executive Assistant/Personal Assistant: 8 years (Preferred)

Work Location: In person