Proposal Writer

SUMMARY

Proposal Writer

Collaborating across senior leadership, business units, and stakeholders, the PW will drive the proposal process end-to-end, leveraging exceptional organizational skills, keen attention to detail, and the ability to prioritize, change direction, take feedback well, and meet all parties vision and inputs into the final response under pressure. The successful candidate will act as a central figure, juggling the demands of multiple projects while maintaining composure and delivering results.

DUTIES & RESPONSIBILITIES

The Proposal Writer will:

• Own and drive Proposal Drafting, Development, and Submittal:

  Lead all phases of the proposal lifecycle, managing overlapping deadlines, resolving conflicting timelines and point-of-views, while maintaining focus on strategic vision and objectives.

• Collaborate Across Teams:

  Partner with senior leadership, business development leaders, and subject matter experts (SMEs) to craft solutions aligned with client needs, all stakeholders’ vision, while ensuring cohesive “one voice” messaging across all proposals.

• Content Creation, Repository and Management:

  Write and edit proposals, adapting style and tone to suit client requirements and all stakeholders vision, while developing and maintaining the templates, visuals, promotional materials to effectively communicate company services and capabilities on future proposals.

• Information Synthesis and Cohesive Maintenance:

  Source, research, organize, and maintain information, data source, and materials from diverse sources to create clear, concise, and tailored proposals and promotional documents, while maintaining easily replicable templates to use on future proposals.

• Team Leadership (if applicable in the future):

  Train, manage and mentor junior proposal staff in India, ensuring alignment with best practices and fostering professional growth under demanding circumstances.

• Process Optimization

  : Continuously evaluate, enhance, and bring accountability to the proposal processes to maximize efficiency, effectiveness, and scalability of the delivery in a opposing-opinion environment.

• Research & Innovation:

  Continuously and proactively scout, research, and compile industry evolution, new solutioning ideas, technologies, and services to enhance proposal content, offer reliable and relevant solutioning, while keeping a pulse on the contingent workforce shifts, blind spots, and future needs to incorporate those trends in the proposal writing and corporate communications.

• Additional Deliverables:

  Develop complementary business collaterals such as white papers, case studies, and presentations.

• Adaptability:

  Take on additional responsibilities as needed to support organizational goals in an unpredictable and demanding environment.

REQUIRED QUALIFICATIONS

Education:

• Bachelor’s degree in communications, journalism, or a related field. Master’s degree preferred.

Experience:

• 10+ years of professional experience in proposal writing, ideally in high-stakes industries with tight deadlines.
• 5+ years’ experience with contingent labor MSP, VMS, or staffing proposals strongly preferred.
• Background in RPO or staffing solutions is a plus.

Skills & Competencies:

• Exceptional writing, editing, and communication skills, with proven ability to deliver persuasive, high-quality content under pressure.
• Demonstrated ability to manage multiple, conflicting priorities and deliver results in tight timeframes.
• Strong project management skills with a talent for organizing complex information and meeting deadlines despite competing demands.
• Collaborative yet self-sufficient, with the ability to work independently in ambiguous or rapidly changing situations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and adaptability to learn new tools quickly.
• Critical thinking and problem-solving abilities to handle shifting requirements and unforeseen challenges.

PHYSICAL DEMANDS & WORK ENVIRONMENT

• Mobility: Frequent sitting, walking, and standing.
• Occasional Lifting: Up to 25 pounds.
• Environment: Primarily office-based with low noise levels.

ABOUT ACRO

Acro values diversity, equity, and inclusion, offering equal opportunities to all employees. We actively support veterans. Join a fast-moving team where resilience, adaptability, and results drive success.