Personal Assistant

🔹 Job Title: Personal Assistant to the Managing Director (MD)🔹 Department: Executive Office / Administration🔹 Reports To: Managing Director📝 Key Responsibilities:1. Administrative Support Manage and maintain the MD’s schedule, including meetings, appointments, and travel. Handle correspondence (emails, letters, calls) on behalf of the MD. Prepare reports, presentations, and briefing materials. Organize internal and external meetings, including minute-taking and follow-ups. 2. Communication & Coordination Act as the first point of contact for the MD, liaising with staff, clients, and stakeholders. Coordinate communication between departments and ensure information flows efficiently. Maintain confidentiality and handle sensitive information with discretion. 3. Travel & Logistics Plan and book travel arrangements (flights, hotels, transport). Prepare detailed travel itineraries. Manage visa applications and related documentation. 4. Office & Event Management Organize company events, board meetings, or executive-level gatherings. Ensure meeting rooms are prepared and equipped. Support in organizing corporate functions and hospitality. 5. Project Assistance Assist with research and gathering data for projects. Help track project timelines and deadlines. Follow up on action items assigned to the MD or others. ✅ Skills & Qualifications Required: Proven experience as a Personal or Executive Assistant (preferably in a corporate or executive setting) Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Excellent communication and interpersonal skills Fluent in English, Hindi, and Marathi (both spoken and written) Strong organizational and multitasking abilities High level of discretion and professionalism Bachelor's degree (preferred but not always required) 🕒 Typical Working Hours: Full-time (may require flexibility outside standard office hours)