Payroll Accountant

Job Description

Job Purpose: To ensure accurate and timely processing of payroll for all employees in compliance with statutory regulations, organizational policies, and audit standards. Responsible for maintaining payroll records, managing employee compensation data, and coordinating with HR and finance teams. Key Responsibilities: 1. Payroll Processing • Manage end-to-end payroll processing for staff and workmen (monthly and/or weekly). • Ensure accuracy in salary calculations including earnings, deductions, loans, bonuses, and incentives. • Validate attendance, leaves, and overtime data with the HRMS before processing payroll. • Handle final settlements and exit formalities in coordination with HR. 2. Statutory Compliance • Calculate and remit statutory deductions such as PF, ESI, PT, TDS, and LWF on time. • Prepare and file monthly/quarterly/annual returns (PF, ESI, TDS). • Maintain up-to-date knowledge of changes in labor laws and taxation related to payroll. 3. Reconciliation & Reporting • Reconcile payroll-related accounts and generate reports for management (salary register, variance reports, headcount reports, etc.). • Coordinate with the finance team for bank disbursements and ledger reconciliations. 4. Audits & Documentation • Maintain all payroll documents and records for audits (internal, statutory, and compliance). • Support audit requirements with timely documentation and clarifications. 5. Employee Support • Address employee queries related to salary, tax declarations, payslips, and reimbursements. • Educate employees on components of salary structure and tax-saving instruments (if applicable). Key Requirements: • Qualification: B.Com / M.Com / MBA (Finance) or related field. Certification in payroll or accounting is an advantage. • Experience: 1 to 2 years of payroll experience in a mid to large-sized organization. • Software Skills: Proficient in MS Excel, Tally, and payroll/HRMS software (SAP, GreytHR, Zoho Payroll, etc.). • Knowledge: Strong understanding of payroll processes, taxation, labor laws, and statutory compliance. • Personal Attributes: High attention to detail, confidentiality, time management, and problem-solving skills. Show more Show less