HR Systems Administrator

HR Systems team is seeking a dedicated admin support for the Systems Specialists managing the global SuccessFactors Talent modules, focusing on data input, analysis, coordination, administration, and end-user support, who can demonstrate skills with excel and macros. The candidate will be supporting the team on key annual system processes—such as but not limited to compensation, performance, goal management, succession planning, and talent reviews, including creating and maintaining technical and business process documentation, UAT (User Acceptance Testing).

Responsibilities and Accountabilities:

Data Validation & Input – Accurately input, review, and validate data routinely across various SuccessFactors Talent Management modules.

Process Documentation – Support drafting and maintenance of comprehensive process documentation for both technical and business processes.

Business Testing (Regression, UAT) – Support with regression and user acceptance testing, including defect resolution. Support with drafting test scripts and documenting test cases.

Mass Uploads – Support with the talent module mass upload requests, following agreed process and approvals

Annual Cycle Support – Support annual HR cyclical events for performance, compensation, succession and talent reviews.

Super user SF administration – support super user activities related to Success Factors.

Reporting Support – support reporting, dashboards and data extracts as needed. Using excel macros, VBA to automate data processing tasks to improve efficiency

Required Qualifications:

Working knowledge of SAP SuccessFactors Talent modules, with hands-on experience in data input, validation, and system navigation and proficient reporting skills.

Analytical & data validation skills

Experience working with cross-functional teams, particularly Digital X, HR Operations, and data/reporting stakeholders.

Strong communication skills

Highly organized, detail-oriented, and proactive in identifying and addressing system or process inefficiencies.

Preferred Qualifications:

Familiarity with key HRIS platforms (e.g., SAP SuccessFactors & talent modules knowledge)

Proficient in Microsoft Excel, including development of macros and VBA code for automation and data processing.

Strong excel skills

Highly organized and detail focused.

Working Environment

This position is based in Bangalore, India

Astellas’ Global Capability Centres – Overview

Astellas’ Global Capability Centres (GCCs) are strategically located sites that give Astellas the ability to access talent across various functions in the value chain and to co-locate core capabilities that are currently dispersed. Our three GCCs are located in India, Poland and Mexico.

The GCCs will enhance our operational efficiency, resilience and innovation potential, enabling a timely response to changing business demands.

Our GCCs are an integral part of Astellas, guided by our shared values and behaviors, and are critical enablers of the company’s strategic priorities, sustainable growth, and commitment to turn innovative science into VALUE for patients.

Category HR System Specialist

Astellas is committed to equality of opportunity in all aspects of employment.

EOE including Disability/Protected Veterans