HR Admin

Job Description:

PSG Software Technologies is looking for HR Admin candidate who can join the team on immediate basis.

Facility Management

You will be responsible for ensuring the office premises are well maintained and organized.

Maintain and monitor office inventory, including office supplies and equipment.

Coordinate with the Central Purchase Department for the purchase of new IT peripherals

Coordinate with the Maintenance department for maintenance-related works

Coordinate with Central IT for Internet, LAN, VPN, Server / System Related issues

Order and restock supplies as necessary.

Take complete ownership of the Admin Department

Coordinate with vendors and service providers as needed.

HR calendar, Interview calendar, and Meeting Management

Work closely with the executive(s) to proactively manage their calendars on an on-going basis and help ensure they’re using their time as effectively as possible - including focusing primarily on top priorities and minimizing distractions

Manage executive requests to schedule 1:1s, team meetings, departmental or company all-hands, and other meetings

Field incoming meeting requests including responding in a professional, timely, diplomatic manner, proactively redirecting requests where appropriate, and determining the most appropriate meeting time allocations

Communication

Serve as a point of contact between employees, vendors, and management.

Manage office communications, including emails, phone calls, and in-person inquiries.

Meeting and Event Coordination

Schedule and coordinate meetings, appointments, and events.

Ensure all the requirements for food/ technology or other nature is arranged by working with the right team/ vendor.

Human Resources Support

Support/Involve in the Interview/Onboarding / Off Boarding / Exit Interview Process.

Assist in conducting Employee engagement & fun activities in the office.

Support team during recruiting drives in the office with logistics.

Report any employee incidents in a quick manner to the HR team.

Other Projects and Duties as Assigned

Support various projects and initiatives as needed.

Assist in research, data analysis, and report preparation.

Bills/Petty cash / Operational Expenses:

Managing bills, petty cash, and operational expenses while coordinating with the finance department is essential for maintaining accurate financial records and ensuring smooth operations.

Prepare expense reports related to Account and Finance

Filing and Record Management:

Organizing and maintaining both digital and physical records ensuring that documents are easily accessible when needed.

Education

Bachelor's degree in business administration, management, or a related field (or equivalent work experience.

Experience

4+ years of experience in office management or a similar role. Knowledge, Ability & Skills

Excellent organizational and multitasking skills. Strong communication and interpersonal abilities.

Strong knowledge of Microsoft Word/Google doc and Excel/Google Sheets

Problem-solving skills and attention to detail.

Leadership and team management capabilities.

Familiarity with health and safety regulations is a plus.

Comfortable working in an agile environment

A cheerful personality that is excited to help

Job Types: Full-time, Permanent

Pay: Up to ₹25,000.00 per month

Benefits:

• Flexible schedule
• Paid sick time
• Paid time off

Schedule:

• Day shift
• Morning shift

Ability to commute/relocate:

• Peelamedu, Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you an immediate Joiner?
• Do you have prior experience in handling Purchase, Finance , Accounts, Central IT , Maintenence, Housekeeping departments?

Experience:

• total work: 4 years (Required)
• Office Administration: 3 years (Required)
• IT Recruitment: 2 years (Required)

Language:

• English (Required)

Work Location: In person