HR Admin

Job Description

Job Description Position: HR Admin Reporting Line: HR & Office Manager Department: HR Facility: Proserv India Location: Chennai Company Overview Proserv is a global controls technology company with a heritage stretching back more than 60 years. We provide industry-leading solutions to improve the reliability, optimise the performance and extend the life of critical infrastructure across the energy sector. Our team not only has the talent and technological expertise to deliver these transformative goals, but day-to-day, we hold to a clear set of FRESH Proserv values that underpins everything we do around the world. So, if you believe you not only have the skills and know-how needed for this role, and you are a team player; keen to do things the right way; possess an inquisitive and creative mind; prioritise giving top-quality service and you enjoy helping and collaborating with colleagues or clients – then we really want to hear from you. Role Synopsis Key Accountabilities (includes, but is not limited to the following) Understand job descriptions and hiring requirements from hiring managers. Source candidates through various channels such as job portals, social media, internal databases, and employee referrals. Screen resumes and conduct initial telephonic interviews to evaluate candidates’ fitment. Coordinate and schedule interviews with internal stakeholders. Maintain applicant tracking system (ATS) and recruitment MIS reports. Follow up with candidates throughout the hiring process and ensure a positive candidate experience. Handle offer negotiation and pre-joining formalities. Ensure timely closure of open positions as per defined SLAs. Build a strong pipeline of talent for future hiring needs. Accountable for the preparation and on-time submission of the HR reports Ensure an effective and economical documentation process Timely follow-up between the stakeholders and ensure receipt of the recruitments is on time. Maintain sub-vendor contracts. Reception duties; Operating switchboard and meeting & greeting visitors Maintaining attendance reports for legal compliance Prepare data on leave, recruitment and statutory reports. Arranging the delivery of invoices and depositing of cheques from the accounts department. Maintaining inventories on stationery and housekeeping materials. Ensure Housekeeping maintenance. Booking internal/external meeting rooms Arrange Flight Bookings Arrange Hotel Bookings & transportation arrangements. Maintaining monthly purchase of all goods in excel. Arranging ID card & access card arrangement. Assist in events coordination, if required Assist in archiving and retrieving documents Assess, select, and book training venues (conference room facilities, catering, signage, audio-visual equipment) Compliance Requirements Proserv has a Business Ethics Policy (‘the policy’) which guides all employees in their day-to-day roles as well as helps you and the business comply with the law at all times. The incumbent must read, understand and comply with, at all times, the policy along with all other corresponding policies, procedures, and directives. QHSE Responsibilities Demonstrate a personal commitment to Quality, Health, Safety, and the Environment Apply Proserv, and where appropriate Client Company’s, Quality, Health, Safety & Environment Policies and Safety Management Systems Promote a culture of continuous improvement, and lead by example to ensure company goals are achieved and exceeded Qualifications Education Excellent written and oral communication skills Exceptional working knowledge of Microsoft programs, including Outlook, Word, Excel, and PowerPoint Excellent organizational skills with a high degree of attention to detail Experience 6 months to 1 year experience Essential Business Administration or any equivalent qualification