Job
Description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Subject Matter Expert – Accounts Payable
What this job involves:
Providing a roadmap for success
Working with a team, you’ll set the vision for being a primary contact for every Accounts Payable query or a project or liaison needed towards a process that helps everyone get to the finish line. This entails exploring stakeholders’ needs through conducting meetings with relevant parties (vendors & stakeholders), as well as doing the necessary follow-through research and analysis. Afterward, you’ll get down to the task’s nitty gritty too. And then you’ll proceed to creating the execution plan that ensures delivery of outputs to the stakeholders’ expectations and meets pre-defined objectives.
While formulating strategies that will lead to the tasks’s success, you’ll also closely manage the relationship between Operations Teams, Business Team and Vendors and keep track of all the deliverables. You’ll need to collaborate effectively with a range of stakeholders, leading from the front while also taking the time to understand their point of view.
Of course, you’ll also keep in mind the company ethics, stakeholders vision and JBS’s standards— thereby, strive to achieve the best in class Ops delivery model.
Key Deliverables from the role
Run reports of (invoices waiting approval and orders waiting approval), analyze the root cause for being on hold, liaise/escalate to the contract delivery managers to get them processed in system
Responsible for liaising with the Business team in terms of issues that are causing invoices not to be paid.Reviewing Business Delivery Manager approval queue and chasing down those that are not approving on a timely basis, or who have a backlog outstanding
Reviewing invoices sat on the register re incorrect PO/cancelled PO and working with the business delivery manager/supplier to resolve and allow the invoice to be processed by Central AP
Reviewing invoices where a 175 has been raised and ensuring that the Business delivery Manager and Supplier are in contact and resolving the issues that allow a credit note to be raised, and processed, and both the invoice and credit released, or allow for the original invoice to be approved (and ensuring that these are actioned so payment can be made)
Reviewing items remaining on the aged debt report and ensuring these are approved by the business delivery manager
Focusing on the clearing of the above issues relating to backlogs relating key focus suppliers that need urgent action on the back of escalation requests sent by the Central AP team (e.g. supplier on stop, going legal)
Direct contact point for Central AP re any specific Business Sector issues and potentially a contact for key supplier’s teams in the case of specific issues whereby direct contact between the supplier and the sector team would be beneficial in order to clear the issues (and removing Central AP as the go-between)
Ensuring business delivery managers know how to use the system and understand the importance of approvals
Direct contact point for business delivery managers and admin for any AP related issues and assist in resolving
Responsible for obtaining approvals for over 20k invoices (business delivery manager approval and finance divisional director approval) and relaying information back to AP in order to pay over 20k invoice in a timely manner
Sound like you? To apply you need to be:
Our successful Candidate …
Engage confidently with internal and external stakeholders and see things from their perspective
Are driven to succeed and love achieving challenging goals
Bring a structured and organized approach to everything they do
Communicate and collaborate to achieve success
Thrive under pressure and deal effectively with tight deadlines and high expectations
Think out of box, carry systematic approach and multitasker
Well-versed in leading F&A operations
You have
A Bachelor’s degree in Accounting or Finance, preferably a MBA in Finance
7+ years of experience in PTP, exposure to RTR profile will be a value add, preferably in a similar position (working with international teams and clients is preferable)
Ability to work independently and liaise with teams to build relationships and interact effectively
Strong accounting and analytical skills
Motivated, positive, and flexible in approach to work
Proactive in identifying issues and potential solutions
Self – supporting; diligent
Good/Strong communication skills, ability to work methodically, efficiently & deliver under tight deadlines
Process-driven approach to work, ability to learn quickly and desire to develop
Customer Service: Commitment to solve requests and problems
Advanced PC skills, proficient in Office tools, such as Microsoft Outlook, Power point, Word & Excel
A technical and admin pro
A structured and organized approach with an eye for detail is crucial. Are you technology savvy? As the digital leader in Operations management, we use a range of technology platforms to deliver our projects.
An excellent communicator
We achieve our biggest success when working together, so clear communication is key, as is collaboration and team work. Having a strong command of language i.e. English —both written and spoken
What we can do for you:
At JLL, our purpose is to shape the future of real estate for a better world.
We make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
