Subject Matter Expert – Accounts Payable
What this job involves:
Providing a roadmap for successWorking with a team, you’ll set the vision for being a primary contact for every Accounts Payable query or a project or liaison needed towards a process that helps everyone get to the finish line. This entails exploring stakeholders’ needs through conducting meetings with relevant parties (vendors & stakeholders), as well as doing the necessary follow-through research and analysis. Afterward, you’ll get down to the task’s nitty gritty too. And then you’ll proceed to creating the execution plan that ensures delivery of outputs to the stakeholders’ expectations and meets pre-defined objectives.While formulating strategies that will lead to the tasks’s success, you’ll also closely manage the relationship between Operations Teams, Business Team and Vendors and keep track of all the deliverables. You’ll need to collaborate effectively with a range of stakeholders, leading from the front while also taking the time to understand their point of view.Of course, you’ll also keep in mind the company ethics, stakeholders vision and JBS’s standards— thereby, strive to achieve the best in class Ops delivery model.Key Deliverables from the role
- Run reports of (invoices waiting approval and orders waiting approval), analyze the root cause for being on hold, liaise/escalate to the contract delivery managers to get them processed in system
- Responsible for liaising with the Business team in terms of issues that are causing invoices not to be paid.
- Reviewing Business Delivery Manager approval queue and chasing down those that are not approving on a timely basis, or who have a backlog outstanding
- Reviewing invoices sat on the register re incorrect PO/cancelled PO and working with the business delivery manager/supplier to resolve and allow the invoice to be processed by Central AP
- Reviewing invoices where a 175 has been raised and ensuring that the Business delivery Manager and Supplier are in contact and resolving the issues that allow a credit note to be raised, and processed, and both the invoice and credit released, or allow for the original invoice to be approved (and ensuring that these are actioned so payment can be made)
- Reviewing items remaining on the aged debt report and ensuring these are approved by the business delivery manager
- Focusing on the clearing of the above issues relating to backlogs relating key focus suppliers that need urgent action on the back of escalation requests sent by the Central AP team (e.g. supplier on stop, going legal)
- Direct contact point for Central AP re any specific Business Sector issues and potentially a contact for key supplier’s teams in the case of specific issues whereby direct contact between the supplier and the sector team would be beneficial in order to clear the issues (and removing Central AP as the go-between)
- Ensuring business delivery managers know how to use the system and understand the importance of approvals
- Direct contact point for business delivery managers and admin for any AP related issues and assist in resolving
- Responsible for obtaining approvals for over 20k invoices (business delivery manager approval and finance divisional director approval) and relaying information back to AP in order to pay over 20k invoice in a timely manner
Sound like you? To apply you need to be:
Our successful Candidate …
- Engage confidently with internal and external stakeholders and see things from their perspective
- Are driven to succeed and love achieving challenging goals
- Bring a structured and organized approach to everything they do
- Communicate and collaborate to achieve success
- Thrive under pressure and deal effectively with tight deadlines and high expectations
- Think out of box, carry systematic approach and multitasker
Well-versed in leading F&A operations
You have
- A Bachelor’s degree in Accounting or Finance, preferably a MBA in Finance
- 7+ years of experience in PTP, exposure to RTR profile will be a value add, preferably in a similar position (working with international teams and clients is preferable)
- Ability to work independently and liaise with teams to build relationships and interact effectively
- Strong accounting and analytical skills
- Motivated, positive, and flexible in approach to work
- Proactive in identifying issues and potential solutions
- Self – supporting; diligent
- Good/Strong communication skills, ability to work methodically, efficiently & deliver under tight deadlines
- Process-driven approach to work, ability to learn quickly and desire to develop
- Customer Service: Commitment to solve requests and problems
- Advanced PC skills, proficient in Office tools, such as Microsoft Outlook, Power point, Word & Excel
A technical and admin proA structured and organized approach with an eye for detail is crucial. Are you technology savvy? As the digital leader in Operations management, we use a range of technology platforms to deliver our projects.An excellent communicatorWe achieve our biggest success when working together, so clear communication is key, as is collaboration and team work. Having a strong command of language i.e. English —both written and spoken
What we can do for you:
At JLL, our purpose is to shape the future of real estate for a better world.We make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.Apply today!
