Executive - HR Operations

Key Responsibilities:

* Compliance Management:

* Monitor and interpret changes in labor laws, acts, and regulations (e.g., Factories Act, ESI Act, EPF & MP Act, Payment of Gratuity Act, Minimum Wages Act, Payment of Bonus Act, Contract Labour (Regulation & Abolition) Act, Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, etc.).

* Ensure timely and accurate filing of all statutory returns, reports, and remittances to various government authorities (PF, ESI, LWF, professional tax, etc.).

* Oversee the maintenance of all statutory registers, records, and documents as required by law.

* Conduct regular internal audits to assess compliance levels and identify areas for improvement.

* Develop and implement HR policies and procedures that are in line with statutory requirements.

* Liaison & Relationship Management:

* Act as the primary point of contact for government authorities (Labour Department, PF Office, ESI Corporation, etc.) for inspections, queries, and compliance-related matters.

* Manage relationships with external consultants (legal, compliance) as needed.

* Advisory & Training:

* Provide expert advice and guidance to management and employees on all aspects of labor laws and statutory compliance.

* Conduct training sessions for employees and managers on relevant legal provisions and HR policies, particularly related to POSH, workplace safety, and conduct.

* Risk Mitigation:

* Identify potential compliance risks and develop strategies to mitigate them.

* Manage and resolve any compliance-related issues, disputes, or legal challenges.

* Ensure proper due diligence for vendors and contractors regarding statutory compliance.

* Payroll & Benefits Compliance:

* Collaborate with the payroll team to ensure accurate calculation and disbursement of wages, salaries, and benefits in accordance with minimum wage laws, bonus acts, gratuity acts, etc.

* Ensure compliance with all tax-related regulations pertaining to employee compensation.

Statutory Compliance (ESI & PF):

* Ensuring timely and accurate calculation and deduction of Employee State Insurance (ESI) and Provident Fund (PF) contributions from employee salaries.

* Ensuring timely deposit of both employer and employee contributions to the respective government authorities (EPFO and ESIC).

* Filing all necessary monthly, half-yearly, and yearly returns and forms (e.g., Form 5, Form 10, Form 12A for PF; Form 6, Form 7, Form 11 for ESI, challans, etc.).

* Maintaining meticulous records and registers related to PF and ESI (e.g., attendance registers, wage registers, accident registers).

* Staying updated on changes in ESI and PF laws, regulations, and wage limits, and implementing necessary policy changes to ensure continuous compliance.

* Handling audits and inspections by PF and ESI authorities.

* Assisting employees with PF withdrawals, transfers, and ESI claims (e.g., sickness benefit, maternity benefit, disablement benefit).

* Enrolling new eligible employees under ESI and PF schemes and linking their Aadhaar credentials.

* Payroll Management:

* Collaborating with the finance team to ensure accurate and timely payroll processing, including the correct deduction and reconciliation of PF, ESI, TDS, and other statutory deductions.

* Ensuring employee benefits (including reimbursements) are processed as per rules and regulations.

* Employee Relations & Support:

* Addressing employee queries and concerns related to PF, ESI, and other statutory benefits.

* Assisting employees in navigating the processes for availing ESI benefits (e.g., locating nearest ESI doctors).

* Promoting a positive workplace environment by ensuring fair and transparent practices regarding statutory benefits.

* HR Operations & Administration (Broader HR Scope):

* Maintaining accurate and up-to-date HR records and employee data using HR Information Systems (HRIS).

* Developing and implementing HR policies and procedures that align with labor laws and company objectives.

* Assisting with recruitment and onboarding processes, including background checks and documentation.

* Managing employee life cycle events (hiring, transfers, promotions, exits).

* Handling employee grievances and conflict resolution.

* Conducting performance evaluations and managing appraisal processes.

* Supporting training and development initiatives.

* Preparing and presenting HR-related reports to management.

Required Skills and Qualifications:

* In-depth Knowledge of Indian Labor Laws: Particularly the Employees' Provident Funds and Miscellaneous Provisions Act, 1952, and the Employees' State Insurance Act, 1948, along with other relevant labor welfare acts (e.g., Gratuity Act, Bonus Act, Minimum Wages Act).

* Compliance Expertise: Strong understanding of statutory deductions, contributions, and filing requirements.

* Meticulous Attention to Detail: Essential for accurate record-keeping and compliance.

* Analytical Skills: Ability to analyze data related to payroll, PF, ESI, and generate relevant reports.

* Communication Skills: Excellent verbal and written communication to interact with employees, management, and government authorities.

* Interpersonal Skills & Empathy: To handle employee queries and concerns effectively and foster a positive work environment.

* Organizational and Time Management Skills: To manage multiple tasks, deadlines, and maintain records efficiently.

* HRIS Proficiency: Experience with HR software and systems for managing employee data and payroll.

* Problem-Solving and Conflict Resolution: To address issues related to statutory compliance or employee grievances.

* Ethical Decision-Making: Handling sensitive employee information and ensuring fair practices.

* Continuous Learning: Staying updated on evolving labor laws and HR best practices.

* Qualifications: Typically a Postgraduate Degree in Human Resources (MBA/PGDM in HR or equivalent) is preferred.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Schedule:

• Day shift

Work Location: In person