Executive Assistant to Chief Executive Officer

The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver. 

Responsibilities

 Provide a full range of confidential personal assistance to the CEO and responsible for the execution

of secretarial duties, management, and organization of the CEO’s office.

 Compose and prepare correspondences, reports, memorandums, agendas, and minutes of meetings.

 Maintain strict confidentiality and interact professionally with all levels of management, staff, and business

associates.

 Looking after the hospitality part (i.e. arranging for lunch, hotel, etc.)

 Maintain good filing systems for smooth data retrieving.

 Arrange meetings/conferences, prepare presentations and other related tasks.

 Make travel arrangements for domestic & international trips.

 Convey, coordinate, supervise, pursue, and follow up on the instructions by the CEO to the respective management staff.

 To undertake other special assignments, ad-hoc functions, and related duties as and when required by the Managing Director.

Additional Skills

 Administrative Writing Skills, Reporting Skills, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication

 Able to do multi-task, prioritize work and meet tight schedules.

 Detailed-oriented, well-organized, courteous, conscientious, resourceful, and proactive with a sense of urgency in completing the tasks assigned.

 Self-motivated with a high level of integrity.

 Good working attitude, mature personality, team player, and able to work under minimum supervision.

 Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant or equivalent.

 Drivers, Bodyguards weekly schedule and handling their petty expenses with bills and receipts

 Vendor management for PO and bills and being signed and getting things done from them

 Arranging payments and personal work for the CEO.

Qualifications

• Bachelor's degree or equivalent experience
• At least 8 to 10 years of relevant experience.
• Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Communication skills, written/verbal
• Ability to prioritize and meet deadlines Keep information confidential