Executive Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to US Partner. The ideal candidate will be proactive, efficient, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities:

• Scheduling & Calendar Management:
• Coordinate and manage executive calendars, schedule meetings, appointments, and travel arrangements while ensuring optimal use of time.
• Email Tracking & Correspondence:
• Monitor, organize, and respond to emails on behalf of the executive. Track important communications and ensure timely follow-ups.
• Timesheet Management:
• Maintain and update timesheets for executives and relevant teams. Ensure accurate time tracking for billing and internal reporting purposes.
• Tax Engagement Letter Coordination:
• Draft, track, and manage tax engagement letters for clients. Ensure all documentation is accurate, properly signed, and filed in a timely manner.
• Meeting Coordination:
• Prepare agendas, take minutes, and ensure action items are followed up after meetings.
• Document Management:
• Organize and maintain digital and physical files, ensuring easy retrieval and confidentiality of information.
• Client Communication Support:
• Assist in drafting and proofreading client communications and maintain professional relationships with clients.

Qualifications:

• Bachelor’s degree or equivalent experience preferred.
• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with time tracking tools and basic document management systems.

Submit your resume here: dkaushik@hbkcpa.com