Executive Assistant - Founder's Office

About The Company

About The Role

• As an Executive Assistant to the Founder, you will provide high-level administrative support and assistance in building Financial Reports & Dashboards to ensure the smooth functioning of the office
• You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information
• This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks with discretion and professionalism
• Require someone who is flexible with the timings as the Founder might be travelling and the EA should be supporting on the time zone
  

Responsibilities

• Proactively manage the Founder's calendar, including scheduling appointments, coordinating meetings, and prioritizing conflicting demands.
• Arrange and coordinate domestic and international travel, accommodation, and transportation logistics for the Founder.
• Prepare and edit correspondence, reports, presentations, and other documents as required by the Founder.
• Maintain confidential files and records, ensuring information is organized, easily accessible, and handled with discretion.
• Conduct research, gather data, and compile information for special projects or presentations.
• Act as a liaison between the Founder and internal/external stakeholders, filtering and prioritizing communications and requests.
• Attend meetings, take minutes, and follow up on action items to ensure timely completion.
• Prepare and distribute agendas, materials, and presentations for meetings, ensuring all necessary resources are available.
• Collaborate with other executive assistants and team members to coordinate activities and support company-wide initiatives.
• Handle sensitive and confidential information with professionalism, integrity, and confidentiality.
  

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field.
• Proven experience as an executive assistant or in a similar role supporting senior executives – Minimum of 5+ years in relevant roles.
• Excellent organizational and time management skills, with the ability to prioritizen tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and exceptional written and verbal communication skills.
• Proficiency in using productivity software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Discretion and confidentiality when handling sensitive information and dealing with confidential matters.
• Strong interpersonal skills and the ability to build positive relationships with stakeholders at all levels.
• Proactive and resourceful problem-solving skills, with the ability to anticipate needs and find practical solutions.
• Flexibility and adaptability to changing priorities and requirements.
• Professional demeanor, with the ability to represent the Managing Director and the organization effectively.
• Strong command of written and verbal communication
• Proficiency in Microsoft Office Suite; familiarity with banking/financial workflows is a plus