Proposal Writer - Federal / Government Contracts (RFP, RFQ, RFI)
Location:
Pune, India / Remote
Type:
Full TimeWe are seeking a skilled and experienced
Proposal / Content Writer
to lead and support the development of high-quality, compliant responses to
Federal and State RFQs, RFPs, and RFIs
across the USA and Canada. The ideal candidate will have a deep understanding of the government contracting process, exceptional writing and organizational skills, and the ability to manage multiple deadlines in a fast-paced environment.This role is pivotal to our business development efforts, ensuring our proposals are
compelling, compliant, and competitive
. You will collaborate with cross-functional teams—including technical SMEs, project managers, and executives—to craft detailed, visually engaging proposals that align with solicitation requirements.
Key Responsibilities
- Lead the creation, writing, and editing of RFQ/RFP/RFI responses for Federal and State government clients.
- Develop compliance matrices, outlines, and capability matrices to ensure responses meet all solicitation criteria.
- Participate in capture planning, pre-bid meetings, and strategy development with stakeholders.
- Coordinate and consolidate inputs from technical teams, SMEs, and leadership to develop tailored proposal content.
- Manage task orders under IDIQ contract vehicles, ensuring all documentation and submissions are accurate and complete.
- Write clear, concise, and persuasive technical, management, and past performance volumes.
- Design and incorporate visually engaging graphics, tables, and infographics to enhance proposal quality and readability.
- Oversee proposal schedules, version control, and submission logistics to ensure all deadlines are met.
- Continuously improve proposal templates, processes, and content libraries to support future submissions.
- Ensure strict adherence to compliance, formatting, and style guidelines for each submission.
Required Qualifications
- 3+ years of hands-on experience in proposal development for Federal and/or State contracts in the USA and/or Canada.
- Deep understanding of RFP/RFQ/RFI processes, including IDIQ task orders and FAR compliance.
- Proven ability to write technical and non-technical content clearly and persuasively.
- Strong project management skills with the ability to handle multiple concurrent deadlines.
- Experience with content management systems, document collaboration tools, and graphic design tools (e.g., Adobe InDesign, Canva, MS Visio, etc.).
- Proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint.
- Excellent English written and verbal communication skills.
- Detail-oriented with a strong focus on quality assurance and compliance.
- Bachelor's degree in English, Communications, Journalism, Business, or a related field (Master's degree a plus).
Preferred Skills (Nice To Have)
- Prior experience working with US or Canadian Federal Government agencies.
- Familiarity with GSA Schedules, SAM.gov, or eProcurement platforms.
- Knowledge of Shipley or APMP proposal methodologies.
- Exposure to public sector procurement in IT, healthcare, defense, or infrastructure domains.