Proposal Writer – Federal / Government Contracts (RFP, RFQ, RFI)

3 years

0 Lacs

Posted:5 days ago| Platform: Linkedin logo

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Work Mode

Remote

Job Type

Contractual

Job Description

Proposal Writer - Federal / Government Contracts (RFP, RFQ, RFI)

Location:

Pune, India / Remote

Type:

Full TimeWe are seeking a skilled and experienced

Proposal / Content Writer

to lead and support the development of high-quality, compliant responses to

Federal and State RFQs, RFPs, and RFIs

across the USA and Canada. The ideal candidate will have a deep understanding of the government contracting process, exceptional writing and organizational skills, and the ability to manage multiple deadlines in a fast-paced environment.This role is pivotal to our business development efforts, ensuring our proposals are

compelling, compliant, and competitive

. You will collaborate with cross-functional teams—including technical SMEs, project managers, and executives—to craft detailed, visually engaging proposals that align with solicitation requirements.

Key Responsibilities

  • Lead the creation, writing, and editing of RFQ/RFP/RFI responses for Federal and State government clients.
  • Develop compliance matrices, outlines, and capability matrices to ensure responses meet all solicitation criteria.
  • Participate in capture planning, pre-bid meetings, and strategy development with stakeholders.
  • Coordinate and consolidate inputs from technical teams, SMEs, and leadership to develop tailored proposal content.
  • Manage task orders under IDIQ contract vehicles, ensuring all documentation and submissions are accurate and complete.
  • Write clear, concise, and persuasive technical, management, and past performance volumes.
  • Design and incorporate visually engaging graphics, tables, and infographics to enhance proposal quality and readability.
  • Oversee proposal schedules, version control, and submission logistics to ensure all deadlines are met.
  • Continuously improve proposal templates, processes, and content libraries to support future submissions.
  • Ensure strict adherence to compliance, formatting, and style guidelines for each submission.

Required Qualifications

  • 3+ years of hands-on experience in proposal development for Federal and/or State contracts in the USA and/or Canada.
  • Deep understanding of RFP/RFQ/RFI processes, including IDIQ task orders and FAR compliance.
  • Proven ability to write technical and non-technical content clearly and persuasively.
  • Strong project management skills with the ability to handle multiple concurrent deadlines.
  • Experience with content management systems, document collaboration tools, and graphic design tools (e.g., Adobe InDesign, Canva, MS Visio, etc.).
  • Proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint.
  • Excellent English written and verbal communication skills.
  • Detail-oriented with a strong focus on quality assurance and compliance.
  • Bachelor's degree in English, Communications, Journalism, Business, or a related field (Master's degree a plus).

Preferred Skills (Nice To Have)

  • Prior experience working with US or Canadian Federal Government agencies.
  • Familiarity with GSA Schedules, SAM.gov, or eProcurement platforms.
  • Knowledge of Shipley or APMP proposal methodologies.
  • Exposure to public sector procurement in IT, healthcare, defense, or infrastructure domains.

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