Procurement Operations Admin

• Job Summary
  

• Must Have Skills (Mandatory)
• 3–5 years of experience in procurement, finance, or operational administration
• Proficiency in Microsoft Excel, Outlook, SharePoint
• Experience working with procurement trackers and digital filing systems
• Familiarity with PR/PO/GRN processes
• Strong attention to detail and adherence to process
• Excellent communication and follow-up skills
• Ability to work under general supervision and follow defined procedures
• Experience working in offshore/shared service support models
• Good-to-have Skills (Optional)
• Experience in IT or Engineering procurement support
• Knowledge of ERP systems and digital procurement platforms
• Exposure to Trello or similar task boards
• Certifications in Office Productivity or ERP foundations
• Qualifications & Experience
  

• Bachelor’s degree in Business Administration, Commerce, or a related field
  

• Office Productivity tools (e.g., Microsoft Office)
• ERP Foundations
  

• Microsoft Excel, Outlook, SharePoint
• Trello or other task management platforms
• Version control and cloud-based file management systems
  

• Detail orientation and process discipline
• Timely and clear communication
• Ownership of task follow-up and SLA adherence
• SFIA Mapping
  

• Applies standard procedures and practices reliably
• Escalates anomalies and issues appropriately
• Maintains data accuracy and traceability across operations
• Performance Criteria
  

• % of documentation filed within 2 business days
• % of task board items updated on time
• % reduction in misfiled or missing records
  

Lead Measures:

• Daily update logs maintained
• Timely email reminders sent and acknowledged
• Volume of PO/GRN entries processed weekly
  

Lag Measures:

• Improved audit readiness of procurement documentation
• Fewer stakeholder escalations
• Timely completion of payment enablement tasks
• Reporting Structure
  

• Working Conditions
• Fully remote or offshore support role
• Must be available for scheduled coordination calls (UAE business hours)
• Expected to handle a high volume of tasks with discipline and accuracy