Payroll Assistant (Remote)

Are you great with numbers and love keeping things organized? Want a remote role where your attention to detail keeps operations running smoothly?

At ClearDesk, you’ll enjoy the stability of long-term placement, the flexibility of working from home, and the opportunity to support U.S.-based teams with accurate, on-time payroll processing. In this role, you'll handle weekly payroll across multiple job sites, coordinate with HR on timesheets and pay rates, ensure compliance with wage standards, and help resolve any payroll-related issues; all while keeping records up to date and supporting operations behind the scenes.

Our Story Starts with People Like You

The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born.

Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families.

That’s where you come in.

The Role: Payroll Specialist

Imagine being the go-to person who keeps payroll operations running smoothly across multiple job sites. From collecting and verifying timesheets to ensuring every paycheck is accurate and on time, you're the detail-oriented expert behind the scenes making it all happen. You coordinate closely with HR, track sick leave, holidays, and bonuses, and make sure everything aligns with job classifications and project-specific wage standards like prevailing wage or government contracts.

You’re the one who keeps compliance on track, the numbers accurate, and the payroll process smooth week after week. And the best part? You do it all remotely, as a reliable, behind-the-scenes partner in a fast-moving, collaborative environment.

What Your Days Might Look Like:

• Manage weekly payroll processing across multiple job sites, ensuring data accuracy, completeness, and timely submissions
• Coordinate with HR to compile timesheets, process pay rates, and verify hours worked (including tracking for sick leave, holiday pay, and bonuses)
• Assist in ensuring payroll aligns with job classifications and project-specific wage standards (e.g., prevailing wage or government contracts)
• Support the Director of Operations by relieving administrative load, especially on recurring payroll and compliance tasks
• Handle payroll submissions in Paychex Flex and maintain records in Google Drive, Excel spreadsheets, and internal trackers
• Communicate with field supervisors and team members to resolve payroll discrepancies and answer timekeeping-related questions
• Support with onboarding-related documentation and coordination between HR and accounting for new hires or wage adjustments

Who We Think Will Thrive in This Role:

• You're detail-oriented with strong organizational skills
• You're a proactive problem-solver who anticipates and prevents issues before they arise
• You're calm and steady under pressure, especially when facing tight deadlines
• You're a strong communicator, comfortable collaborating remotely across departments
• You have strong payroll experience and can process complex data accurately and efficiently
• You’re proficient in Excel and comfortable working with numbers, formulas, and data sets for payroll tasks
• You have familiarity with general HR administration and support functions
• You have experience assisting with payroll reporting, including for jobs with varying pay rates and classifications

Why ClearDesk?

Because we believe work should be meaningful, even from home.

At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with.

We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making.

Here’s what you can expect from us:

• We pay you fairly and on time
• We provide prepaid HMO coverage for your peace of mind
• We help you grow with tools, training, and honest feedback
• We celebrate your wins
• And above all, we actually care

Ready to be part of something that matters?

Apply now and start your journey with ClearDesk.

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