Lead People Operations & Administration

Role- Lead People Operations & Administration.

Location-Vile Parle, Mumbai

Working Days - 6 Days Working. Shift : 10:15 AM -6:45 PM.

Budget-8-18 LPA

Looking for someone who can join in maximum 15-30 Days. The person should have Experience in working with Manufacturing and retails sector. Opening is for one of the India's premium furniture Industry.

Role Summary

Own the end-to-end employee-life-cycle, payroll support, engagement programmes and office/facility operations for a 1 000-employee multi-site organisation. You will lead a small HR-ops team and an admin executive pool to ensure every new hire, existing employee and visitor experiences a smooth, compliant and engaging workplace—while keeping cost, accuracy and service-level metrics firmly on track.

Core Responsibilities

On-boarding & Exit Operations

• Seating / Placing, IT, access & induction for all Indian & expatriate joiners
• Master employee data entry in HR software, ID cards, bank forms, cost-centre tagging
• Generate offer / appointment / NDA / confirmation / extension / termination letters
• Coordinate exit interviews, asset handover, final-settlement inputs

Payroll & Statutory Support

• Liaise with payroll vendor for monthly inputs, hold list, deductions
• Resolve PF, ESI & income-tax queries; 100 % UAN activation
• Publish monthly headcount & cost centre reports to Finance

Employee Engagement

• Own calendar of birthdays, festivals, rewards, newsletter, fun-day, CSR picnics
• Source gifts for Women’s Day, Men’s Day, Sankranti, etc.
• Prepare and update yearly leave calendar in portal

Office & Facility Administration

• Manage housekeeping, security, pest control, pantry, stationery, water & vending contracts
• Track upkeep tickets (AC, lights, chairs, washrooms) and close within SLA
• Process vendor bills; maintain cost tracker

Travel & Accommodation

• Book hotels, taxis, flights for employees & visitors; arrange visas/invites for foreigners
• Coordinate expat housing and Palghar / Wada factory shuttles

Branch & Factory HR Coordination

• Follow up with plant HRs on licences, documents, uniform/shoe allotments
• Prepare consolidated MIS for VP-HR; schedule monthly cross-site HR meeting

Data & Systems

• Maintain 0-error employee master in GreytHR software & expense software format
• Generate weekly MIS on joins, exits, leave, engagement spend.

Qualifications & Experience

· MBA / PG in HR or Business Administration

· 7 – 10 years in HR operations or people-ops, with at least 2 years managing both HR-ops & admin vendors for 500+ employees

· Working knowledge of payroll, PF/ESIC portals, HRIS (GreytHR/Other HR Softwares), MS Excel/Power BI

· Proven event/engagement programme roll-outs and facility-management coordination

Competencies

· Service orientation – puts employee experience first while enforcing policy

· Process discipline & data accuracy

· Vendor negotiation & cost mindset

· Project coordination across sites

· Clear, upbeat communication—executes newsletters & pulse surveys

Career Path

High performers can advance to Senior Manager – People Operations (PAN-India) or HRBP for Manufacturing Cluster within 2–3 years.

Job Type: Full-time

Pay: ₹849,095.01 - ₹1,806,965.42 per year

Work Location: In person