HR Officer

Job Title: HR Officer

Location: Chennai
Department: Human Resources
Reporting To: HR Manager / HR Head
Employment Type: Full-time

Job Summary:

We are looking for a knowledgeable and proactive HR Officer with a strong understanding of core HR functions and statutory compliance such as ESI, PF, Gratuity, Labor Laws, and other government-mandated regulations. The candidate will be responsible for ensuring smooth HR operations, compliance with statutory obligations, and maintaining a positive employee experience.

Key Responsibilities: Recruitment & Onboarding:

• Manage end-to-end recruitment: sourcing, screening, scheduling interviews.
• Conduct onboarding, documentation, and induction of new employees.

Employee Records & Database Management:

• Maintain and update employee records in HRMS and physical files.
• Manage documentation for new joiners, exits, and internal transfers.

Statutory Compliance & Payroll Support:

• Ensure timely and accurate deduction and deposit of PF, ESI, Professional Tax, Gratuity, and TDS.
• Maintain registers and returns as per Factories Act / Shops & Establishment Act.
• Liaise with external agencies or government departments regarding inspections or audits.
• Coordinate with accounts/payroll team to ensure compliance in salary processing.
• Handle Gratuity eligibility, calculations, and settlement for eligible employees.
• Generate and submit monthly, quarterly, and annual returns for ESI/PF/PT/Bonus Act.

HR Operations:

• Monitor attendance, leave records, and issue monthly reports.
• Address employee grievances related to HR policies and statutory matters.
• Draft letters: offer, confirmation, warning, termination, etc.
• Support internal audits and ensure HR records are audit-ready.

Training, Engagement & Support:

• Support employee training and development programs.
• Coordinate employee engagement activities and welfare programs.
• Provide guidance to employees regarding HR policies and statutory benefits.

Requirements:

• Graduate/Postgraduate in HR, Business Administration, or related field.
• 2+ years of HR experience, including statutory compliance.
• Sound knowledge of EPF, ESI, Bonus Act, Gratuity Act, Minimum Wages Act, and Labor Laws.
• Experience working with HRMS and payroll systems.
• Excellent communication and documentation skills.
• Ability to maintain confidentiality and work independently.

Preferred Skills:

• Experience handling government portals like EPFO (Unified Portal), ESIC portal, and Shram Suvidha.
• Exposure to factory/industrial HR operations (if applicable).
• Working knowledge of labour law audits and statutory reporting.

Job Types: Full-time, Permanent

Pay: ₹17,000.00 - ₹22,000.00 per month

Benefits:

• Food provided
• Health insurance
• Life insurance
• Provident Fund

Schedule:

• Day shift
• Morning shift
• Rotational shift

Supplemental Pay:

• Yearly bonus

Work Location: In person