Executive Assistant to CEO

About The Role We are looking for a dynamic and highly organized Executive Assistant to provide high-level support to our CEO. This role requires a proactive individual who thrives in a fast-paced environment, can handle complex scheduling and communications, and has a strong sense of discretion and professionalism. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities seamlessly. Key Responsibilities Manage the CEO’s calendar: schedule meetings, coordinate appointments, and prioritize tasks. Organize and prepare for meetings, including gathering documents, preparing agendas, and taking minutes. Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. Serve as the primary point of contact between the CEO and internal/external stakeholders. Assist with preparation of presentations, reports, emails, and other communication materials. Track action items and project deadlines to ensure timely completion. Handle confidential information with integrity and maintain a high level of discretion. Support the CEO in day-to-day operations and act as a gatekeeper for communications and requests. Manage expense reports, reimbursements, and executive administrative tasks. Plan and coordinate company-wide events or leadership off-sites as needed. Requirements Bachelor’s degree in Business Administration, Communications, or a related field. 3–7 years of experience as an Executive Assistant, preferably supporting C-suite executives. Excellent written and verbal communication skills. Strong organizational and multitasking abilities with great attention to detail. Proficiency in Microsoft Office Suite and Google Workspace; familiarity with tools like Zoom, Slack, Notion, and project management platforms is a plus. Ability to remain calm under pressure and make thoughtful decisions quickly. High degree of professionalism and confidentiality. Preferred Qualifications Experience in a high-growth environment. Prior exposure to board meeting coordination and investor relations support. Ability to anticipate needs and take initiative without needing direction. Why Join Us Work closely with visionary leadership and contribute to strategic decision-making. Dynamic and collaborative company culture. Opportunities for growth and career advancement. Competitive salary and benefits package. Join us in shaping a dynamic future and making meaningful contributions to our success story. Your journey with us starts here! Skills: microsoft word,discretion,communication,calendar management,administrative,meeting coordination,event planning,project management,travel arrangements,presentation preparation,expense management Show more Show less