Executive Assistant

Executive Assistant – Roles & Responsibilities As the Executive Assistant to Dr. Rajender Ramagiri, you will act as a strategic support partner, ensuring his time, communication, team operations, and personal priorities are managed efficiently. You are expected to take full ownership of execution, coordination, and follow-through. Key Responsibilities 1. Calendar & Appointment Management Manage Dr. Rajender’s personal and business calendars Fix and follow up on all appointments – personal, business, doctors, vendor, and collaborator meetings Send reminders and ensure scheduling efficiency 2. Communication & Team Coordination Represent Dr. Rajender in business networking meetings and BNI chapters Follow up on tasks assigned to different departments (marketing, nutrition, sales, etc.) Coordinate between internal teams and ensure smooth delegation and completion of tasks Share daily updates on team progress, appointments, and deliverables 3. Recruitment & HR Liaison Coordinate with the HR team for recruitment needs Schedule interviews, maintain trackers, and ensure hiring deadlines are met 4. Vendor & Operations Management Handle vendor communications and office-related coordination Ensure timely execution of printing jobs, inventory checks, and operational logistics Maintain and track all office expenses with accuracy 5. Marketing & Collaboration Support Coordinate with the app, ads, video, and content teams to ensure task alignment Plan and coordinate gated community events with the marketing and in-house teams Ensure event checklists are fulfilled and deadlines are met Get quotes from collaborators, vendors, and agency partners Support marketing doctor collaborations and fix appointments for strategic meetings 6. Financial Coordination Ensure timely payments to digital marketing agencies (e.g., for FB Ads) Track all office expenses, inventory, and maintain accurate documentation 7. Travel & Logistics Book travel tickets, hotel stays, and plan itineraries for events, shoots, and personal trips Prepare meeting kits, presentations (PPTs), and travel documents in advance 8. Incentives & Team Motivation Discuss monthly goals and incentives with respective teams Motivate the team to push towards walk-in, revenue, or performance targets --- 9. Personal Well-being & Confidential Tasks Ensure Dr. Rajender’s diet and supplements are managed timely Handle confidential and personal tasks with discretion and integrity --- 10. Reporting & Documentation Prepare daily and weekly reports on appointments, task statuses, and action plans Keep all data well-documented using Google Sheets, Drive, and relevant dashboards This role demands high ownership, follow-up discipline, multitasking capability, and a proactive mindset. You are not just assisting – you are enabling Dr. Rajender to function at his best.