Executive Assistant

• Calendar Management:
  

Managing the MD's complex calendar, scheduling meetings, appointments, and travel arrangements.

• Communication:
  

Handling correspondence, screening calls, responding to emails, and acting as the primary point of contact for internal and external stakeholders.

• Meeting Coordination:
  

Organizing and facilitating meetings, preparing agendas, taking minutes, and tracking action items.

• Document Preparation:
  

Preparing reports, presentations, and other documents for the MD's use.

• Travel Arrangements:
  

Managing all aspects of the MD's travel, including flights, accommodation, and itineraries.

• Confidentiality:
  

Handling sensitive information with discretion and maintaining confidentiality.

• Project Management:
  

Assisting with the planning and execution of projects, tracking progress, and ensuring deadlines are met.

• Event Planning:
  

Assisting with the planning and execution of company events and meetings.

• Office Management:
  

Maintaining office systems, ensuring smooth operations, and managing administrative tasks.

Essential Skills

• Organization:
  

Excellent organizational and time management skills, with the ability to prioritize tasks and manage competing deadlines.

• Communication:
  

Strong written and verbal communication skills, including the ability to communicate effectively with diverse stakeholders.

• Interpersonal Skills:
  

Excellent interpersonal skills, including the ability to build rapport and maintain positive relationships with others.

• Problem-Solving:
  

Ability to identify and resolve problems independently and proactively.

• Technical Skills:
  

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
In addition to these core responsibilities, an EA to the MD may also be involved in:

• Business Development: Assisting with new business initiatives and networking opportunities.
• Client Relations: Managing client communications and relationships on behalf of the MD.
• Data Analysis: Assisting with data sourcing and analysis for various objectives.
• Representing the MD: Attending meetings and acting as a representative for the MD when required.
  

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