Executive Assistant

Company Description

GROW10X is a premier full-service agency accelerating growth for B2B SaaS technology companies through outbound lead generation. With a unique combination of expertise, technology, on-demand data, and a globally distributed workforce, we help clients scale revenue quickly by improving sales outcomes through direct outreach strategies like cold calling and 1-1 cold email marketing.

Job Purpose

Provide business and administrative support and coordination for all activities including calendar management, travel logistics and documentation, meeting preparation, minute-taking and action tracking, conferences and events, and any other special projects to enable effective time management, and facilitate achievement of goals and priorities.

Key Responsibilities:

1. Calendar and Schedule Management:

• Manage the executive's calendar, including scheduling meetings, conference calls, and appointments with clients, investors, and other stakeholders.
• Coordinate and prioritize the executive's commitments to optimize their time and ensure effective time management.

2. Communication and Correspondence:

• Screen and manage incoming calls, emails, and correspondence, responding or redirecting them as necessary.
• Prepare and edit professional communications, presentations, reports, and other documents on behalf of the Executive.

3. Meeting Coordination and Preparation:

• Arrange, organize, and coordinate meetings, including internal team meetings, board meetings, and client meetings.
• Prepare meeting agendas, collate relevant documents and reports, and ensure all necessary arrangements are in place for successful meetings.

4. Travel and Itinerary Management:

• Make complex travel arrangements, including flights, accommodations, visas, and ground transportation for the executive and other team members as required.
• Prepare detailed itineraries, travel packs, and expense reports, ensuring smooth logistics for business trips.

5. Information Management:

• Conduct research, gather data, and prepare reports or presentations for the executive's review.
• Maintain and update confidential files, records, and databases, ensuring easy access to information when needed.

6. Relationship Management:

• Build and maintain effective relationships with key stakeholders, including clients, investors, and senior executives within the organization.
• Act as a liaison between the executive and internal/external parties, representing the executive professionally and diplomatically.

7. Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion, maintaining high professionalism and integrity.

8. Special Projects and Initiatives:

• Support the executive in special projects, initiatives, and strategic tasks, providing research, coordination, and follow-up as required.

Salary: 35000 INR per month