Accounts and Admin Executive

Title: Finance and Admin Executive Location: Magnum Tower Gurgaon Sec 58 Industry: Hospitality Recruitment Reports To: CFO  Job Summary: We are seeking a detail-oriented and proactive Finance and Administration Professional to manage day-to-day financial operations and administrative tasks for our hospitality recruitment firm. The role demands excellent accounting skills, organizational capabilities, and a solid understanding of recruitment or service-based business operations. Key Responsibilities: Finance Duties: Maintain accurate financial records and ledgers (accounts payable/receivable, general ledger entries). Prepare monthly P&L, balance sheet, and cash flow reports. Process payroll and manage contractor/vendor payments. Monitor budgets and financial performance, reporting variances. Handle invoicing, follow-ups for payments, and reconciliation of accounts. Liaise with external accountants and auditors for year-end closing and statutory compliance. Ensure compliance with local taxation laws (GST, TDS, etc.). Administrative Duties: Maintain and update client and candidate contracts, NDAs, and HR documentation. Coordinate vendor and office management tasks (supplies, utilities, renewals). Assist in preparing proposals, documentation, and presentations for clients. Manage internal records, file systems, and documentation policies. Support recruitment team with data entry, reporting, and scheduling assistance. Compliance & Coordination: Maintain confidentiality of financial and personnel records. Ensure company policies and procedures are followed. Coordinate with HR for employee onboarding/offboarding and benefits. Key Skills & Qualifications: Bachelor’s degree in Commerce, Finance, or Business Administration (MBA/CA Inter preferred). 3–5 years of experience in finance/admin, preferably in recruitment, HR, or service industry. Proficient in accounting software (e.g., Tally, QuickBooks, Zoho Books). Strong Excel and reporting skills. Excellent communication and organizational skills. High attention to detail and integrity in handling financial data. Desirable Attributes: Experience working with recruitment consultants or hospitality businesses. Knowledge of recruitment billing cycles and candidate placement contracts. Ability to multitask in a fast-paced, team-oriented environment. Managing the ATS end to End, Managing meeting schedule.