Vendor Inspection Co-Ordinator

JOB PURPOSE:

technical specifications, codes, standards

JOB RESPONSIBILITIES / FUNCTIONAL DUTIES:

Vendor Inspection Co-ordinator

1. Inspection Planning & Coordination

• Develop and maintain the

  Vendor Inspection and Test Plan Matrix (ITP)

  in line with project schedules for long-lead and critical equipment.
• Identify inspection requirements and classify items based on criticality (e.g., ITP levels).
• Coordinate with QA/QC team, procurement, and engineering for inspection requirements.
• Identify inspection class levels based on equipment type, criticality, and project risk.
• Align inspection scope with contractual specifications, API/ASME/IEC standards, and project QA/QC plans.

2. Inspector Mobilization, Execution and Co-ordination

• Assign and mobilize qualified

  third-party inspectors (TPIs)

  or in-house inspectors at vendor works/fabrication yards globally.
• Liaise with inspection agencies to arrange site visits in line with vendor readiness.
• Coordinate with vendors, engineering, procurement, and approved Third Party Inspection (TPI) agencies.
• Ensure readiness for pre-inspection meetings (PIMs), FAT (Factory Acceptance Tests), and stage-wise inspections.

3. Documentation and Technical Compliance

• Review and approve documents submitted by vendors like

  Inspection and Test Plans (ITPs)

  , QAPs, WPS/PQRs, NDE Procedures, Calibration reports etc.
• Ensure inspection and documentation align with

  ASME, API, ISO, IEC

  , and project-specific standards.
• Ensure inspections are performed as per ASME Section VIII, API 6D, 5L, ISO 9001, NACE, and project-specific standards.
• Validate Material Test Certificates (MTCs), hydro test results, and final dimensional checks.

4. Quality Monitoring & Reporting

• Monitor and ensure progress of inspections and ensure timely submission of

  Inspection Reports

  ,

  Release Notes

  , and

  Final Dossiers/MRBs.

• Track and report

  non-conformities (NCRs), Inspection Punch Points,

  and follow up on

  vendor corrective actions.

• Maintain detailed inspection records and logs.
• Maintain inspection status trackers and report to QA/QC or project leadership regularly.

5. Documentation & Certification

• Ensure vendors submit

  Manufacturing Record Books (MRBs)

  and other final documentation as per PO.
• Verify all inspection release notes, certificates (e.g., mill test, calibration, compliance).

6. Vendor Communication & Stakeholder Interface

• Act as central point of contact between EPC company’s Engineering & Procurement Departments, TPI agencies, Client(s) and Vendors regarding inspection status, clarifications, and technical queries.
• Participate in vendor qualification audits and support pre-award technical assessments.
• Conduct or participate in

  pre-inspection meetings (PIMs)

  with vendors.

·     Escalate inspection delays, fabrication slippage, and quality risks promptly.

EDUCATIONAL QUALIFICATIONS AND COMPETENCIES

Qualifications & Skills Required:

• Bachelor’s degree in Mechanical / Electrical / Instrumentation Engineering

  or equivalent.

• 5–10 years of experience

  in vendor inspection, preferably in oil & gas, petrochemical, or power EPC projects.
• Proven background in

  Rotating/Static equipment, Packages, Valves, Skids, Instruments, Electrical panels

  , and

  Piping components

  .
• Knowledge of international standards:

  ASME, API, ASTM, IEC, ISO, DIN, IEC, NACE, ATEX

  etc.
• Familiarity with expediting, procurement, fabrication processes, and document control.
• Proficient in

  MS Office

  and

  project tracking tools

  .
• Excellent organizational, communication, and coordination skills.

Preferred Certifications:

• CSWIP 3.1/3.2, AWS-CWI / API / NACE / ISO 9001 Lead Auditor
• Knowledge of ERP systems like SAP / Oracle JDE / SmartPlant Materials
• ISO 9001 Lead Auditor

Technical Skills

• Proficient in MS Office, Excel trackers, and document control software

Performance Indicators:

• Timely completion of all vendor inspections
• % of successful inspections on first visit (no NCRs)
• Vendor NCR closure within SLA
• Compliance to procurement delivery schedule
• Quality documentation completeness (MRB, ITP, release notes)

Soft Skills:

• Excellent coordination and interpersonal skills
• Proactive and solution-oriented
• Strong written and verbal communication
• Ability to work under pressure and across multiple vendor locations