Personal Secretary to Director

SITASRM Institute of Management & TechnologyJob description of Personal Secretary to Director

Location: Gautam Buddha Nagar, Greater Noida - 201310 | Uttar Pradesh

Job Type: Full-Time

Experience Required: Minimum 5 years as Personal Assistant/Secretary

CTC: Commensurate with experience and best in the industry

Role Overview

As a Personal Secretary to the Managing Director, you will play a pivotal role in managing day-to-day activities, ensuring the efficient organization of the Managing Director's schedule, and facilitating communication. Your attention to detail, confidentiality, and proactive approach will be crucial in this role.

Key Responsibilities

• Manage the Director's calendar and schedule appointments.
• Organize and prepare materials for meetings and events.
• Handle incoming correspondence and emails, ensuring prompt responses.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Assist in the preparation of reports, presentations, and other documents.
• Maintain and update filing systems, both electronic and physical.
• Liaise with internal and external stakeholders on behalf of the Director.
• Perform general administrative tasks such as data entry, photocopying, and faxing.

Eligibility & Qualifications

• Proven experience as a personal secretary, executive assistant, or in a similar administrative role.
• Strong organizational and multitasking abilities.
• High level of discretion and confidentiality.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Detail-oriented and able to work under pressure.

Skills & Attributes

• Calendar Management
• Travel Coordination
• Email Management
• Report Preparation
• Microsoft Office
• Communication Skills
• Organizational Skills
• Time Management

Job Type: Full-time

Pay: From ₹50,000.00 per month

Schedule:

• Day shift

Ability to commute/relocate:

• Greater Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Personal assistant: 5 years (Preferred)

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person